Client Billing Specialist

Description

Reporting into the Client Billing Manager, the Client Billing Specialist is responsible for the day-to-day execution of billing and collections activities for assigned partners, practice groups, and/or offices. This role works closely with business stakeholders and cross-functional finance teams to ensure accurate, timely invoicing, prompt payment, and full compliance with client-specific requirements.

• Assist with ad hoc analyses, special projects, and the management of complex matter portfolios, as assigned.
• Monitor invoice processing status and perform necessary follow-up to ensure timely submission and payment.
• Interpret and apply engagement terms and client billing guidelines; review time and expense entries to ensure compliance prior to invoice submission.
• Partner with assigned stakeholders to resolve billing or collection issues and escalate matters as appropriate.
• Respond to billing and accounts receivable inquiries and prepare invoices, including narratives, transfers, and on-account applications, with a high degree of accuracy and quality control.
• Execute billing and collections activities to ensure accurate, timely invoicing and receipt of client payments for assigned partners, practice groups, or offices.
• Coordinate and lead regular billing and accounts receivable review meetings with assigned stakeholders, ensuring preparedness and clear action items.
• Manage complex billing processes and ensure consistent compliance with billing arrangements, fee structures, and client requirements.
• Support day-to-day operations of the client accounting function in accordance with established policies and procedures.
• Monitor accounts receivable aging and take appropriate action to drive timely resolution of outstanding balances, including follow-up on underpayments and discrepancies.
• Support continuous improvement initiatives aimed at increasing billing efficiency, accuracy, and cycle-time reduction.
• Participate in system enhancements, testing, and reporting upgrades to validate functionality and data accuracy.
• Maintain and update key financial reports, projections, and billing or accounts receivable commentary to support accurate and timely management reporting.
• Collaborate with internal finance teams, including pricing, e-billing, reporting, and revenue operations, to support accurate invoice preparation, submission, and reporting.
• Ensure successful electronic invoice submission through third-party platforms or client-designated systems, as applicable.
• Review billing arrangements and matter structures to ensure proper application of rates, billing frequency, and client-specific requirements.

Requirements

Currently, they are looking to add an ambitious Legal Billing Specialist to their New York City Team.

• 1+ years of Legal Billing experience, preferably in a Big Law environment
• Bachelor's Degree a plus, but not required
• Experience with Aderant, 3E, or Elite preferred
• Strong attention to detail, excellent communication skills (written/verbal)
• Experience with Excel

Benefits

This is a hybrid opportunity based out of the firm's Manhattan office.

Compensation commensurate with experience.

Training + Development

Interview process

Visa Sponsorship

Security clearance