Executive Assistant at Brookfield Properties in New York, NY | USD85,000-95,000 | Kablio

Role

Description

travel coordination

meeting coordination

document management

expense processing

finance support

research analysis

Coordinate all travel
Promptly respond to requests with accuracy and a courteous and professional demeanor
Oversee arrangements for formal meetings with external attendees
Act as gatekeeper, managing incoming correspondence and prioritizing competing requests
Provide support to the BP Corporate finance team
Balance conflicting priorities in order to manage workflow, ensure the completion of essential projects, and meet critical deadlines
Develop an awareness of the fundamental business activities and corporate culture of the firm to ensure appropriate decision-making protocols are followed
Perform a wide variety of professional level research, administrative and analytical duties
Anticipate needs and proactively bring together resources to support Finance leadership
Create, modify and manage business documents (PowerPoint, Word, Excel) with a high level of proficiency and careful attention to detail and formatting
Additional tasks include processing expense reports using Concur, submitting and processing of departmental invoices, mail, copying and binding

Requirements

outlook

microsoft office

tech savvy

2+ years

corporate support

communication

Detailed and proactive calendar management in Outlook; requiring interaction with internal and external executives and assistants across time zones
Strong computer and technology intuitiveness, extremely proficient in the basics (Microsoft Office) and able to quickly acclimate to office technologies and new web-based resources / software
2+ years’ experience in a corporate environment providing support in a front-facing capacity, preferably at a large global organization
Excellent written and communication skills, communicate effectively with all levels of employees including senior management as well as valued clients, stakeholders and colleagues

Benefits

Information not given or found

Training + Development

Information not given or found

Interview process

Information not given or found

Visa Sponsorship

Information not given or found

Security clearance

Information not given or found

Company

Overview

A global real estate powerhouse with a diverse portfolio spanning commercial, residential, retail, and mixed-use properties.
With a rich history of acquisition and development, the company has built some of the world’s most iconic buildings and vibrant urban communities.
Expertise lies in envisioning, creating, and managing dynamic spaces that bring people and businesses together.
Operates across North America, Europe, and beyond, with a focus on delivering long-term value to stakeholders.
Notable projects include large-scale urban developments, integrated mixed-use spaces, and world-class shopping centers.
Operational approach blends innovative design, sustainability, and cutting-edge technology to meet evolving tenant and customer needs.
Known for adapting and growing in ever-changing markets, redefining the future of real estate development and management.

Culture + Values

Integrity in all we do
Respect for people and diversity
Accountability for our actions
Commitment to innovation and excellence
Focus on delivering results
Collaboration and teamwork
Empowerment of employees to make decisions

Environment + Sustainability

30% Reduction

Energy Consumption

Reduced energy use in key buildings by 30% over the past five years.

15% Water Cut

Water Usage

Achieved a 15% reduction in water usage over the last three years.

Targeting Net Zero carbon emissions by 2050
Commitment to green building certifications such as LEED and BREEAM
Development of energy-efficient buildings to reduce operational carbon footprint
Investing in renewable energy sources across the portfolio

Inclusion & Diversity

60%

Women in Management Roles

Reflects the current proportion of women in management positions across the organization.

50%

Target for Senior Leadership

Aims for a balanced representation of women in senior leadership roles by 2030.

Commitment to gender balance across all levels of the organization
Implemented mentorship programs to support women in leadership

Articles

Our Projects

Careers at Brookfield Properties

Corporate Responsibility

Role

Description

travel coordination

meeting coordination

document management

expense processing

finance support

research analysis

Coordinate all travel
Promptly respond to requests with accuracy and a courteous and professional demeanor
Oversee arrangements for formal meetings with external attendees
Act as gatekeeper, managing incoming correspondence and prioritizing competing requests
Provide support to the BP Corporate finance team
Balance conflicting priorities in order to manage workflow, ensure the completion of essential projects, and meet critical deadlines
Develop an awareness of the fundamental business activities and corporate culture of the firm to ensure appropriate decision-making protocols are followed
Perform a wide variety of professional level research, administrative and analytical duties
Anticipate needs and proactively bring together resources to support Finance leadership
Create, modify and manage business documents (PowerPoint, Word, Excel) with a high level of proficiency and careful attention to detail and formatting
Additional tasks include processing expense reports using Concur, submitting and processing of departmental invoices, mail, copying and binding

Requirements

outlook

microsoft office

tech savvy

2+ years

corporate support

communication

Detailed and proactive calendar management in Outlook; requiring interaction with internal and external executives and assistants across time zones
Strong computer and technology intuitiveness, extremely proficient in the basics (Microsoft Office) and able to quickly acclimate to office technologies and new web-based resources / software
2+ years’ experience in a corporate environment providing support in a front-facing capacity, preferably at a large global organization
Excellent written and communication skills, communicate effectively with all levels of employees including senior management as well as valued clients, stakeholders and colleagues

Benefits

Information not given or found

Training + Development

Information not given or found

Interview process

Information not given or found

Visa Sponsorship

Information not given or found

Security clearance

Information not given or found

Company

Overview

A global real estate powerhouse with a diverse portfolio spanning commercial, residential, retail, and mixed-use properties.
With a rich history of acquisition and development, the company has built some of the world’s most iconic buildings and vibrant urban communities.
Expertise lies in envisioning, creating, and managing dynamic spaces that bring people and businesses together.
Operates across North America, Europe, and beyond, with a focus on delivering long-term value to stakeholders.
Notable projects include large-scale urban developments, integrated mixed-use spaces, and world-class shopping centers.
Operational approach blends innovative design, sustainability, and cutting-edge technology to meet evolving tenant and customer needs.
Known for adapting and growing in ever-changing markets, redefining the future of real estate development and management.

Culture + Values

Integrity in all we do
Respect for people and diversity
Accountability for our actions
Commitment to innovation and excellence
Focus on delivering results
Collaboration and teamwork
Empowerment of employees to make decisions

Environment + Sustainability

30% Reduction

Energy Consumption

Reduced energy use in key buildings by 30% over the past five years.

15% Water Cut

Water Usage

Achieved a 15% reduction in water usage over the last three years.

Targeting Net Zero carbon emissions by 2050
Commitment to green building certifications such as LEED and BREEAM
Development of energy-efficient buildings to reduce operational carbon footprint
Investing in renewable energy sources across the portfolio

Inclusion & Diversity

60%

Women in Management Roles

Reflects the current proportion of women in management positions across the organization.

50%

Target for Senior Leadership

Aims for a balanced representation of women in senior leadership roles by 2030.

Commitment to gender balance across all levels of the organization
Implemented mentorship programs to support women in leadership

Articles

Our Projects

Careers at Brookfield Properties

Corporate Responsibility