Executive Office Manager

Overview

Manage executive schedules, office operations, and a small staff for the EVP.

Key Responsibilities

• schedule management
• security oversight
• report preparation
• vendor coordination
• event planning
• team supervision

Tasks

-Manage confidential information with discretion and professionalism. -Provide administrative support to Health and Safety and Social Committees. -Anticipate future tasks and commitments and ensure preparedness. -Act as a liaison between the executive office and other departments to ensure effective communication and collaboration. -Oversee office security protocols, including monitoring access, managing visitor logs, and coordinating with security as needed. -Maintain a clean, organized workspace, kitchen area, supply room and other common office areas. -Manage and maintain the Executive Vice President’s schedule, including appointments, meetings, and travel arrangements. -Prepare reports, memos, presentations, and other documents as required. -Coordinate new employee documentation prior to orientation in collaboration with Head Office, People & Culture, and Operations. -Collaborate with suppliers, vendors, and the Landlord to effectively manage office requirements, supplies, and security. -Plan and coordinate internal and external meetings, events, and conferences. -Supervise a team of 5 staff members in various duties including, but not limited to reception duties, procurement and organization of office, kitchen, safety, and field supplies. -Support company-wide initiatives and provide assistance to local Management and staff.

Requirements

• microsoft office
• business degree
• executive support
• supervisory
• multitasking
• communication

What You Bring

-Capable of managing priorities and performing multiple tasks in a fast-paced setting, while balancing urgent calls and coordinating responsibilities for multiple offices. -Experience in a professional office environment. -Experience supporting senior executives. -Diploma or Degree in Business Administration, Office Management, or a related field. -Strong written and oral communication skills. -Demonstrates outstanding interpersonal skills and maintains a positive, service-oriented attitude. -Demonstrated supervisory skills; experience with providing guidance to team members -Present a positive image of the company, internally and externally. -Proficient with Microsoft Office Products (Word, Excel, PowerPoint, and Outlook). -Demonstrated ability to make proactive decisions and take initiative.

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About Pinchin Ltd.

-What began with asbestos has expanded into full‑scope services: environmental due diligence, geotechnical engineering, emissions compliance, indoor‑air quality and more. -Pinchin tackles major projects across real estate, infrastructure, industrial, energy, data centres and natural‑resource sectors. -Typical engagements include brownfield remediation, building‑enclosure assessments, air/water permitting and odour testing, lab analyses for mould, asbestos and legionella. -By integrating services—from lab testing to mechanical design—it delivers end‑to‑end solutions for complex built‑environment challenges. -Unusually, it operates its own odour lab with advanced olfactometers and performs comprehensive emissions modelling under one roof.

Sector Specialisms

Interview Process

-online testing may be part of the recruitment process.

Security Clearance

-security clearances may be required by clients.