Property Assistant

Description

• Coordinate with service providers and prepare service contracts.
• Manage documentation and reporting systems, including vendor insurance certificates, service agreements, invoices, tenant contact lists, and access management records.
• Assist Property Managers with preparing and managing property-related documents—such as memoranda, letters, and proposals—using company software tools (spreadsheets, word processing, and graphics). Ensure timeliness and accuracy of documents.
• Answer the general phone line and retrieve mail daily.
• Support monthly billing, tenant billing adjustments, and collections of rent and other receivables.
• Route tenant service requests to property technicians and follow up with tenants or property managers as needed.
• Assist Property Managers in gathering information necessary for annual budget preparation.
• Organize and schedule meetings, including tenant reservations for training and conference rooms; maintain calendars and prepare rooms as needed.
• Process and code vendor, RE Tax and other property invoices. Date stamp, code/process for Property Manager review/approval.

Requirements

We are seeking an entry-level Property Assistant for a dynamic role offering diverse responsibilities each day in a collaborative and supportive team environment. This position is based in-person at Prime West’s corporate office in the Denver Tech Center and supports a portfolio of Class A and B office and mixed-use assets in the Denver metro region.

• Strong attention to detail, including proofreading and editing.
• Bachelor’s Degree or High School Diploma/General Education Degree (GED)
• Excellent interpersonal and communication skills, including strong business vocabulary and grammar.
• Strong analytical skills with a proactive approach to problem-solving.
• Ability to remain professional under challenging circumstances, both on the phone and in person.
• Consistently punctual in meeting work schedules and deadlines; communicates proactively if delays occur.
• Proficient in MS Word, MS Excel, email, and basic internet research
• Strong organizational skills with the ability to prioritize workload and meet deadlines efficiently.
• Ability to work independently with supervision.

Benefits

Salary Range: $25.00 to $28.00 per hour, commiserate with experience.

• Work with a forward-thinking team that values innovation and long-term relationships.
• Employee shall earn 144 hours of personal time off per year, plus company holidays
• Comprehensive benefits including medical, and 401K.
• Be part of a company that invests in your professional development and industry engagement (BOMA, IREM, etc.).

Training + Development

Interview process

Visa Sponsorship

Security clearance