Onsite Administrative Assistant | Mission Critical Project

Description

• Performs general administrative and clerical functions such as copying, printing, scanning, filing, and faxing.
• Maintain records of all training sessions and certifications.
• Processes entries and statistical information which could include expense reports, timesheets, GL entries, and spreadsheets.
• Sign in new hires and ensure all necessary paperwork is completed.
• Maintains electronic and hard copy filing system. Retrieves documents from the filing system.
• Communicates with various departments and other third parties to gather and provide information to assemble and prepare reports and documents.
• Conduct orientation sessions for new hires, providing them with necessary information about site policies, procedures, and expectations.
• Maintains and updates files, spreadsheets, and logs with current data. Distributes files, and logs as appropriate.
• Coordinate and facilitate safety training sessions, ensuring all personnel are up to date with mandatory safety protocols.
• Verify employment eligibility and ensure all documentation is properly filed.
• Schedules and coordinates meetings, and appointments.
• Handle correspondence, filing, and documentation.
• Generates standardized reports as needed.

Requirements

• Must be mature, professional, personable, and have a polished delivery on all assignments.
• Ability to handle confidential information with the utmost discretion.
• Intermediate to advanced skills in Microsoft Word, Excel, PowerPoint, and Outlook is required for this position.
• Must have above-average proofreading skills and have a history of being accurate and thorough.
• Must be able to communicate, both written and oral, in a professional manner and represent the company in a professional manner.
• Proven experience in an administrative role, preferably in a construction or industrial environment.
• Must possess good follow-through skills to finalize projects.
• High school diploma or equivalent; associate's degree or relevant certification is a plus.

Benefits

• Social events and gatherings throughout the year
• Generous PTO roll-over policy
• FSA and Dependent Care
• Paid Maternity & Paternity Leave
• Health Reimbursement Arrangement (HRA) with Medical PPO
• Health Insurance and ESOP (Employee owned) package.
• 401K Matching

Training + Development

Interview process

Visa Sponsorship

Security clearance