Department Assistant - Power (Kansas City)

Description

• Prepare and present meeting notes, presentations and tables utilizing Excel, PowerPoint, Access and other programs.
• Support our EPC Project Managers and tasks as delegated.
• Develop procedures pertaining to departmental and business line requirements and assist in the development of business initiatives for the department.
• Coordinate the required training programs and records for department personnel in conjunction with the corporate training department and project requirements to ensure compliance.
• Facilitates the dissemination of information to the department and project teams as part of the overall communications and department management process.
• Resolves questions regarding the department, research and provides appropriate answers.
• Assemble and analyze information involving business plans, and financial reports, resulting in the final business plan submission.
• Prepare a variety of communication including emails, meeting agendas, and meeting minutes.
• Plan, coordinate and facilitate on-site and off-site meetings for the department. This may include department orientation and training, stakeholder meetings, management meetings, periodic reviews, client meetings, vendor meetings/events, etc.
• Coordinate department-related issues and complaints, such as operational resources, workstations, space assignments, and supplies, and follow up to ensure that a resolution has been obtained.
• Monitor department deadlines and benchmarks and support presentation of monthly progress reports including tracking action items and progress updates.
• Monitor, review, and approve standard expenditures to ensure the activities of the department are conducted within established budgets.
• Responsible for handling sensitive and confidential information.

Requirements

• Ability to work independently; demonstrating accuracy, reliability, and problem-solving skills.
• Applicable office/clerical experience preferred.
• High School Diploma/GED required.
• Excellent organization skills, attention to detail, verbal and written communication skills, and ability to handle multiple tasks.
• Advance knowledge in Microsoft Word, Excel, Access and PowerPoint required.
• Demonstrated ability to communicate professionally and effectively with all levels within an organization and with others outside of the organization (i.e. clients, vendors, business partners, community leaders).

Benefits

Training + Development

Interview process

Visa Sponsorship

Security clearance