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Assistant Office Services Manager
Scs Engineers
Assist Senior Office Services Manager with admin, invoicing, AR, and office tasks.
10d ago
$55,000 - $57,000
Intermediate (4-7 years), Experienced (8-12 years), Expert & Leadership (13+ years)
Full Time
Winchester, MA
Hybrid
Company Size
1,400 Employees
Service Specialisms
Solid waste management
Hazardous waste management
Renewable energy
Remediation
Environmental compliance
Sector Specialisms
Agriculture
Construction
Government
Healthcare
Manufacturing
Mining and Extraction
Oil and Gas
Role
What you would be doing
vantagepoint
invoice management
po tracking
timesheet review
credit reconcile
ar follow-up
- Add clients, projects and billing terms to Vision Vantagepoint.
- May also include planning special lunches, holiday party, office parties.
- Prepare, log, upload, and track monthly client invoices.
- Assist Project Managers with Client Purchase Order tracking and other requests.
- Provide As-Needed support as directed by Senior Staff.
- Assist with new hire orientation and training on Time and Expense sheet preparation.
- Review Timesheets and Expense Sheet batches.
- Reconcile monthly credit card bill.
- Assist Project Managers with Vantagepoint reports.
- Accounts Receivable follow-up (sending statements, providing AR reports to Project Managers, assisting clients with questions and requests for copies of invoices).
What you bring
teamwork
office experience
microsoft office
degree
billing
accounting
- Must be able to work independently as well as part of the team and provide guidance to others.
- Minimum of 5 years of office experience including preparation of client invoices required.
- Strong computer-Microsoft Office skills required.
- AA or BA/BS degree preferred.
- Relevant billing and accounting experience required.
Information not given or found
Training + DevelopmentInformation not given or found
Interview process
Information not given or found
Visa SponsorshipInformation not given or found
Security clearanceInformation not given or found
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Company
Overview
1970 Founded
Environmental Engineering Pioneer
A leader in environmental engineering since its inception.
$750M Revenue
Annual Revenue Total
Signifies the company's significant market presence and operational scale.
40M CO2e/yr
Carbon Impact
Measure of their environmental contribution annually.
8.7M Cars Offset
Emission Reduction
Environmental benefit equivalent to removing 8.7 million cars from the road.
- Provides services in landfill design, site remediation (including Brownfields), air and water monitoring, and carbon capture.
- Builds and operates landfill-gas-to-energy and digester-gas systems, with one of the longest-running biogas practices in the U.S.
- Innovative practices include drone/satellite monitoring and custom environmental tech (SCSeTools®), offering full-cycle construction and operations.
- They care – They challenge themselves to be exceptional. Ambitious and deeply empathetic, they bring out the best in each other every day.
- They are a team – Because they work together, they win together. Their culture of collaboration makes them – and every client outcome – better.
- They are tenacious – They do whatever it takes to solve the problem. Every challenge is an opportunity to demonstrate their creative thinking and remarkable value.
35M metric tons
COâ‚‚e Managed Annually
The company manages over 35 million metric tons of greenhouse gas emissions annually, contributing significantly to environmental protection efforts.
Rank #59
ENR Top 500 Firms
Ranked #59 among global design/engineering firms, the company is a leader in methane recovery, biogas utilization, and carbon sequestration.
7.4M Cars Offset
GHG Impact
The company's efforts offset the equivalent emissions of 7.4 million passenger cars per year, demonstrating significant environmental impact.
2045 Net-Zero
California Delta Contribution
Supporting California's goal of achieving net-zero by 2045, the company collaborates on carbon sequestration projects in the California Delta.
- Headquartered since 1970 with a focus on protecting human health and the environment, supporting clients in achieving environmentally driven goals – rooted in data and measurable impact.
- Attend and speak at NACW 2025 on carbon mitigation, emissions tracking and sustainability best practices.
100% Employee-Owned
Employee Stock Ownership
The company operates under a 100% employee-owned structure through an Employee Stock Ownership Plan (ESOP), fostering a sense of ownership and shared prosperity among employees.
- Equal Opportunity Employer statement: provides equal employment opportunities without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran or disabled status.
- No public gender ratio or representation data found; no specific gender-related statistics published.
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