Assistant Project Manager

Description

• Project Planning: Assist the Project Manager(s) in managing, coordinating, and administering the project through all phases of design, construction, and post-construction.
• Team Meeting Coordination: Coordinate to schedule meetings with the project team as directed by the Project Manager(s).
• Progress Monitoring: Track project milestones, deliverables, and tasks to identify any deviations from the project plan.
• Quality Assurance: Monitor project quality and ensure compliance with industry standards and stakeholder specifications.
• Documentation: Aids in the preparation, expediting, and monitoring of documents (reports, schedules, invoices, ASIs, RFIs, submittals, meeting minutes/agendas, daily reports, change orders, punch lists, inspections, closeout, and stakeholder presentations).
• Project Coordination: Collaborate with project managers, contractors, and various teams to ensure smooth project execution and adherence to timelines.
• Continuous Improvement: Identify opportunities to optimize the procurement process, reduce lead times, and enhance overall efficiency.
• Team Meeting: Actively participate and/or lead any Owner/Architect/Construction Management Agent (OAC), coordination, trade contractor, scheduling, and any other meetings.
• Report Generation: Prepare project status reports, updates, and presentations for project managers and stakeholders.
• Issue Resolution: Address project-related issues and challenges promptly, seeking guidance from the Project Manager and/or Superintendent as needed and keeping them fully informed in a timely fashion regarding any to all problem areas on the project.
• Leadership: Developing leadership skills to assist in coordinating project teams, managing tasks, and facilitating communication.
• Contractor Relations: Maintain communication with vendors, suppliers, manufacturers, and contractors to coordinate orders and deliveries.

Requirements

• Collaboration: Strong team collaboration skills to work effectively with cross-functional teams, contractors, and stakeholders.
• Technical Proficiency: Proficiency in Microsoft Excel, Microsoft Office Suite, and Project Management Software.
• Organizational Skills: Strong organizational skills to manage project documentation, deadlines, tasks, and priorities effectively.
• Analytical Skills: Basic analytical skills to analyze project data, identify trends, and inform decision-making.
• Project Management Principles: Understanding of basic project management concepts, methodologies, and best practices.
• Attention to Detail: Meticulous attention to detail to accurately maintain project records, monitor progress, and review documents.
• Attendance at work during normal business hours.
• Adaptability: Ability to adapt to changing project needs, handle unexpected challenges, and adjust project plans accordingly.
• Team Collaboration: Ability to work collaboratively with the construction team, following directions and contributing to a positive and productive work environment.
• Blueprint Reading: Knowledge in reading and interpreting architectural and engineering drawings, plans, and specifications.
• Time Management: Ability to manage time efficiently, prioritize tasks, and ensure timely completion of project-related activities.
• Project Management Software: Familiarity with project management software and tools for scheduling, task management, and communication.
• Stakeholder Communication: Knowledge of effective communication practices to provide updates, address inquiries, and maintain stakeholder satisfaction.
• Construction Processes: Familiarity with construction project lifecycles, phases, and activities from planning to completion.
• Problem-Solving: Skill in identifying challenges, finding solutions, and making informed decisions to keep projects on track.
• Project Coordination: Understanding of coordinating project tasks, teams, and resources to achieve project objectives.
• Construction Safety: Understanding of potential construction site hazards, including electrical, fall, and equipment-related risks.
• Communication: Clear and concise communication skills, both written and verbal, to convey safety instructions and report incidents effectively.
• Safety Procedures: Understanding of safety protocols, including the proper use of personal protective equipment (PPE), hazard identification, and adherence to safety guidelines.
• Project Documentation: Knowledge of maintaining accurate project documentation, contracts, drawings, schedules, and change orders.
• Confidentiality: Ability to maintain discretion and confidentiality.

Benefits

• Dental Insurance
• Paid Holidays
• Employee Assistance Program
• Vision Insurance
• Paid Time Off
• 401(k) Matching
• Short and long-term disability

Training + Development

Interview process

Visa Sponsorship

Security clearance