Project Controls Specialist

Description

• Collect, compile, and track field reports for timely and accurate submission.
• Maintain comprehensive project records, track milestones, and monitor deliverables to ensure
• Address and resolve billing discrepancies or client inquiries promptly and professionally.
• Collaborate with leadership to track KPIs, analyze data, and recommend improvements for operational
• Develop and document Standard Operating Procedures (SOPs) to ensure consistency, compliance, and
• Generate and distribute project-related reports and documentation as needed.
• Maintain organized digital records of invoices, contracts, and project financial documentation.
• Employees are expected to manage multiple tasks in a dynamic setting that may involve virtual meetings,
• Facilitate communication between Project Managers, clients, and internal departments to support
• Identify opportunities for process enhancement within project administration and billing workflows.
• Set up new projects in the ERP system (Deltek Vantagepoint), ensuring accurate client, contract, and
• Gather, verify, and maintain project data for proposal development and contract setup.
• Support collections with documentation, verification, and follow-up on outstanding accounts.
• Support system and process transitions, ensuring staff adoption and understanding of new procedures.
• Collaborate with operations and project teams to validate billing accuracy and ensure alignment with
• Partner with leadership to identify process inefficiencies and implement improvements in billing
• Manage contract values, amendments, and updates to ensure accurate system records.

Requirements

• This position primarily operates in a remote work environment, requiring the ability to perform job
• Analytical mindset with a focus on accuracy and process improvement.
• Strong attention to detail and organizational skills.
• Work is conducted using a computer, phone, and virtual collaboration tools, with regular communication
• Familiarity with project contracts, setup, invoicing, and collections processes.
• Experience with ERP systems Vantagepoint preferred, Deltek Vision acceptable).
• Ability to work independently while collaborating across multiple teams.
• Excellent written and verbal communication skills.
• This position does not require regular travel as part of its primary responsibilities. However, occasional
• 4-6+ years of experience in project coordination, billing, or accounting—preferably within
• Advanced proficiency in Excel and Microsoft Office Suite.
• Ability to manage multiple priorities and meet deadlines effectively.
• Collaborative, customer-focused approach with professionalism in all communications.
• Demonstrated experience developing and refining internal processes to improve efficiency.
• Adaptable to a dynamic, fast-paced environment with a “get it done” mindset.
• Bachelor’s degree in Business Administration, Accounting, Engineering, or related field

Benefits

Training + Development

Interview process

Visa Sponsorship

Security clearance