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Records Management Program Lead
Oklo Inc
Lead records lifecycle management and compliance for nuclear regulated environment
6d ago
$88,000 - $105,000
Intermediate (4-7 years), Expert & Leadership (13+ years), Experienced (8-12 years)
Full Time
Santa Clara, CA
Office Full-Time
Company Size
100 Employees
Service Specialisms
Consulting
Engineering Analysis
Project Scoping
Site Evaluation
Design
Construction and Operation
Power Purchase Agreement services
Fuel Recycling
Sector Specialisms
Energy
Industrial
Data centers
Factories
Communities
Defense facilities
Nuclear
Advanced fission technology
Role
What you would be doing
edrms management
lifecycle management
retention schedules
repository design
metrics reporting
policy writing
- Support other departments to troubleshoot, find solutions, and enable successful recordkeeping
- Educating others on recordkeeping requirements in a collaborative and helpful manner
- Tying records management to integrated safety management and change/configuration control
- Support QA audits, surveillances, and management assessments as needed
- Collaborate with other departments to support cross-cutting efforts, including IT policies, procurement/supplier processes, licensing and permitting, engineering design control, and QA/training records
- Maintaining and protecting confidential/proprietary information through various means, including disclosure restrictions, need to know, and role-based permissions
- Write and update policies and procedures to support program objectives and comply with regulatory, legal, corporate, and contractual requirements
- Using an Electronic Document/Records Management System (EDRMS) in a technical, engineering, scientific, government, legal, or business setting
- Identify and collect records metrics for management reporting
- Implement process record lifecycle management (type/series identification, classification, indexing, retention, and archival/disposition)
- Maintain confidentiality regarding various types of sensitive information
- Train other department personnel and/or records liaisons in basic recordkeeping practices
- Applying NARA's guidelines and practices and NIRMA's technical guides
- Establish and enforce retention schedules to ensure efficient and effective long-term, controlled custody, accessibility, and integrity of records
- Supervise and mentor Records Management support personnel (e.g., records custodian)
- Designing and implementing a records repository complete with retention schedules and classification/indexing schemes
- Support DCRM programmatic initiatives and process improvement
- Configure/manage EDRMS workflows and permissions to allow for proper record authentication, submission, correction, and retrieval
What you bring
ms office
sharepoint
nuclear qa
records control
bachelor's
us citizen
- Trustworthy and mature, capable of properly handling sensitive information
- Willing and able to learn quickly, and to think differently or do things in new ways
- Working with software such as MS Word/Excel, Gmail/Calendar, Adobe Acrobat Pro, ERMS system (e.g., SharePoint, Documentum, Devonway); bonus software proficiency includes Box, Slack, Confluence, Jira, SharePoint
- Typing and data entry skills
- A great communicator in both verbal and written form
- An excellent writer who can write in a modern active voice, so make your cover letter compelling and write it well!
- Willing and able to travel ~15% of workdays
- 8–10 yrs in records and document control in a regulated industry (nuclear strongly preferred), with five of those in an NQA-1 or ISO 90001 records program
- Handling and understanding construction and engineering documents and records
- Complying with Nuclear QA recordkeeping regulations (e.g., ASME NQA-1, 10 CFR 50 Appendix B, NRC RG 1.28, and related DOE directives)
- Understanding information management and relational database concepts, including metadata and queries
- Logical with strong reasoning, analytical, and critical thinking skills
- U.S. citizenship required
- Education: Bachelor's degree, preferably related to Library/Information Science or Business
- Familiarity with construction, engineering, and or procurement records
- Helpful and professional when it comes to meeting customer needs
- Managing time and workload using strong administrative and organizational skills
- Organized and can prioritize and manage time/productivity without supervision
- Highly detail oriented, with desire for accuracy and consistency
- Ability to use video conferencing and cloud-based apps
- Comfortable in a fast-paced, highly iterative startup environment
Information not given or found
Training + DevelopmentInformation not given or found
Interview process
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Visa SponsorshipInformation not given or found
Security clearanceInformation not given or found
People also searched
Company
Overview
- Pioneering the future of nuclear energy with compact and efficient reactor designs.
- Aiming to provide reliable, low-cost power to address the global clean energy challenge.
- Innovative approach prioritizes scalability and sustainability.
- Reshaping energy perception with a team of passionate engineers and scientists.
- Enabling small modular reactors for energy delivery to remote locations and industries.
- Focus on safety and minimal waste to meet rising global energy demand.
- Utilizing a unique fuel design for greater efficiency and sustainability compared to traditional reactors.
- Supported by private investment and government grants advancing clean energy solutions.
- Developing prototypes with commercialization goals for the future.
- A startup person: you aren't driven by titles or hierarchy, and prefer efficiency to excess process.
- Motivated: you are self-motivated and bring an enthusiasm to the team that goes beyond clocking in and clocking out.
- A team-player: Oklo genuinely is a team; we aren't about taking credit for ourselves or pushing blame to others.
- An excellent communicator: technically competent and a clear, upbeat communicator.
- Creative: able to identify and invent solutions when things fall outside clear scopes or processes without micromanagement.
- Detail-oriented: focus on excellence, consistency, quality; even grammar and spelling matter.
15–50 MWe
Aurora Reactors Capacity
Delivers clean, reliable, and affordable energy with a 10-year refuel cycle.
over 90%
Fuel Recycling Efficiency
Advanced fuel recycling extracts over 90% of remaining potential energy from used fuel, lowering fuel costs significantly.
2030s
Fuel Recycling Facility Deployment
Commercial-scale fuel recycling facility deployment planned for the 2030s.
2027
First Aurora Deployment
First Aurora powerhouse deployment at Idaho National Laboratory targeted for 2027.
- Developing fast fission power plants to deliver clean, reliable, affordable energy at scale using Aurora reactors with a 10-year refuel cycle.
- Master Power Agreement to deploy up to 12 GW of Aurora powerhouses for Switch through 2044.
- Secured Letters of Intent covering up to 750 MW and a pipeline of ~2,100 MW of low-carbon power for U.S. data centers.
- Strategic alliance with Liberty Energy combining near-term natural gas solutions with future integration of zero-carbon Aurora reactors.
- No explicit net-zero target date published.
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