ADMINISTRATIVE ASSISTANT - DTLA

Overview

Provides admin support, manages calendars, communications, and office tasks.

Key Responsibilities

• expense tracking
• report prep
• file management
• reception
• calendar management
• internal communication

Tasks

-Track expenses related to office supplies and assist with budget management under the direction of the Office Manager. -Prepare correspondence, reports, and documents as requested. -Support special projects, events, and company initiatives as assigned. -Provide general administrative and clerical support to the management team and office staff. -Maintain filing systems and ensure all records are accurate and current. -Occasionally lift/move/carry up to 25lbs with/without assistance. -Constantly positions self to bend, stoop, reach, lift. -Constantly communicate, converse and exchange information with coworkers, vendors, residents and visitors. -Handle reception duties, including answering phone calls and greeting visitors. -Serve as a point of contact between departments to promote effective internal communication. -Distribute company announcements, memos, and reports as needed. -Schedule meetings, coordinate calendars, and prepare meeting materials.

Requirements

• 2+ years
• microsoft office
• high school
• detail oriented
• team-oriented
• office admin

What You Bring

-2+ years of office administration experience. -Frequently move/traverse, ascend/descend stairs within building -Ability to deal with complex issues; and -Must have unrestricted work authorization to work in the United States; and -High school diploma or a bachelor’s degree in business, administration, or a related field. -Regular and physical attendance is required. -Constantly works in low to moderate noise levels. -Comfortable handling confidential information. -Attention to detail. -Ability to remain in a stationary position for extended periods of time. -Curiosity and continuous improvement attitude - ability to seek-out and implement creative business solutions and best practices. -Constantly operates computer, 10-key and other office productivity machinery. -Ability to communicate clearly; -Proficient in a variety of computer software applications including Microsoft Office Suite (Word, Excel, Outlook, and PowerPoint). -Personable, positive, team-oriented mindset. -Excellent organizational skills and proven ability to handle multiple projects simultaneously in a fast-paced environment. -Frequently lift/move/carry 5lbs. -Must be willing to submit to a background investigation. -Ability to observe details at close range (within a few feet of the observer).

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About Ghp Management

-Led by visionary Geoff Palmer, the parent company pioneered luxury apartments downtown—think The Medici in 2000. -Typical projects include upscale multifamily developments, luxury urban dwellings, and large community portfolios. -Specializing in residential property operations, multifamily management, luxury apartment stewardship, and operational excellence. -Stands out for translating developmental vision into day-to-day living—creating ‘WOW’ moments for residents through strong local roots.

Sector Specialisms

Security Clearance

-must be willing to submit to a background investigation.