Site Administrator

Description

• Assist with site inductions & relevant paperwork
• Facilitate the meeting rooms and provide meeting attendees with refreshments when / if required.
• Assisting with the preparation of weekly, monthly, and annual reports.
• Administer site staff training records & training course management, booking, travel arrangements etc
• Organise efficient administration and filing systems as appropriate.
• Ordering and managing stationery and sundries for site
• Provide general administrative support to the project management team.
• Assist with H&S administration for the SHEQ and site team.
• Creation, editing and formatting of MS office-based documentation
• Front of house duties including, meet & greet of clients, visitors, providing refreshments etc.
• Booking couriers, managing site post and small item deliveries.
• Administration of site procurement of consumables and offtakes including reconciliation of delivery notes and invoices, and liaising with other Vital Energi departments
• Provide all round general support for the teams.
• Manage the flow of documentation within the organisation
• Distribute project-related copies to internal teams
• Take lead role in the administration of site documentation
• Create templates for future use
• File documents in physical and digital records
• Maintain confidentiality around sensitive information and terms of agreement

Requirements

• Data organisation skills
• Attention to detail
• Excellent command of both written and oral English
• Excellent organisational skills with a strong attention to detail
• Proficient typing and editing skills
• Good IT skills and hands-on experience with MS Office
• Familiarity with project management
• Proven work experience in office administration or similar role, ideally within the Construction industry

Benefits

Training + Development

Interview process

Visa Sponsorship

Security clearance