Real Estate Administrator

Description

• Run reports in ETS/Prism to ensure work orders are completed in a timely and satisfactory manner
• Establish and maintain record keeping and filing systems; classifies, sorts and files correspondence for tenant files and other documents
• Responsible for accounts payable, accounts receivable and reporting
• Maintain inventory of office supplies and property staff directory
• Assist PM’s with entering new contracts into Quickbase for TI, Capital and Insurance related projects
• Occasionally assist Property Manager with AR collections
• Coordinate special events such as holiday events/parties, welcome lunches, book fairs, blood drives, food drives, etc.
• Obtain and track expired Tenant COI’s
• Prepare and track all vendor contracts. Maintain current vendor list for all buildings and obtain current COI, business licenses and W-9 on all Vendors
• Provide management team with aged delinquency reports and send delinquency letters
• Compiling and reviewing Tenant Billings and other miscellaneous charges
• Maintain property files in Box/Compass/etc.
• Interact and correspond with tenants to address problems or complaints, as it relates to janitorial, maintenance, accounting, etc.
• Assist with preparing and administering service agreements

Requirements

• Possess professional demeanor and excellent interpersonal and customer service skills
• Previous exposure to real estate accounting and familiarity with monthly accounting cycle, including an understanding of A/P, A/R, and commercial leases
• Experience with Yardi software preferred
• Must have a minimum high school diploma or GED, an associate’s or bachelor’s degree preferred
• Previous exposure to commercial property management
• Have access to reliable transportation and maintain a valid driver's license
• Computer literate and proficient in MS Word, Excel, PowerPoint, Outlook
• Ability to work independently
• On-site attendance is an essential function of the job and is required in-office at company office or at properties five (5) days per week
• Excellent communication skills, both verbal and written

Benefits

Training + Development

Interview process

Visa Sponsorship

Security clearance