Conferences and Events Specialist

Description

• Conference and event planning: Coordinate life-cycle of planning for conferences and client events, including approvals, registrations, vendor management, sponsorships, logistics and post-event debriefs.
• Marketing campaigns and materials: Develop email campaigns, social media content, and conference collateral in collaboration with creative teams.
• Strategic program leadership: Lead the annual conference budget and planning process with practice leaders to select high-value conferences based on business goals, recruiting potential and market strategy. Develop and maintain the "conference playbook" of standardized workflows, timelines and templates (SOPs) that streamline planning for all practices.
• Strategy and continuous improvement: Participate in strategy discussions, analyze event ROI and recommend process enhancements.
• Internal collaboration and communication: Partner with business development staff, practice leaders and practice conference champions, Marketing strategists, and PR/digital/graphics teams to align strategy, messaging and deliverables.
• On-site support: For select high-profile conferences and client events, travel as needed to set up booth and event venue (approximately six conferences and/or event), coordinating with venue and assisting conference attendees as needed.
• Conference calendar and tracking: Maintain Asana tasks, conference calendar, deadlines and documentation accuracy.

Requirements

• Demonstrated ability to work as part of a team as well as independently with overlapping projects and multiple deadlines.
• Strong organizational skills with an ability to effectively manage multiple events at once.
• Proficiency in Word, PowerPoint, Excel, and SharePoint.
• Demonstrated effective decision-making and problem-solving skills.
• Bachelor's degree in hospitality management, communications, marketing, business administration or related field.
• 3+ years of experience working in conference coordination or event production.

Benefits

Training + Development

Interview process

Visa Sponsorship

Security clearance