Personal Assistant

Description

• Provide accurate information and customer service to the client, external vendors, subcontractors, and community stakeholders. ­
• Oversee and coordinate Management diaries, which will include scheduling and calendar planning.
• Assist other team members with JH systems and programs. ­
• Perform all duties in accordance with John Holland policies, processes, reporting, systems and procedures.
• Monitor and respond to communications on behalf of the Manager.
• Provide administrative support, such as preparation of correspondence, presentations, marketing material and reports for current and potential customers.
• Manage financial records such as expenses, invoices and purchase requisitions.
• ­Coordinate travel (local and international as required) and accommodation arrangements. ­
• Coordinate all aspects of internal and client meetings, preparing agendas, typing minutes, and distributing to the relevant stakeholders.
• Develop and maintain the records management system, ensuring that information is accurate, up-to-date and stored safely, including CVs.
• Identify, modify and improve work processes where necessary. ­
• Treat sensitive information with a high level of confidentiality. ­
• Organise events relevant to the SLT team within budget. ­
• Manage the day-to-day activities of Operational GM’s and broader team.

Requirements

• Certificate II, III, or IV in Business Administration
• Strong knowledge data and administrative management practices and confidentiality ­
• Typical knowledge of administrative practices and procedures
• Exercise proficient use of basic software, such as Microsoft applications and other systems. ­
• Strong computer skills and knowledge of relevant software such as Microsoft Office Suite
• 5-8 years’ experience in an office environment ­
• A general understanding of the technology and systems associated with records management
• Knowledge of document management procedures and processes (Sharepoint Administration) ­
• Experience providing support at a senior level ­

Benefits

Training + Development

Interview process

Visa Sponsorship

Security clearance