Executive Secretary
Taylor Wimpey Plc
Provide secretarial support to MD, manage admin, HR and office operations
20 days ago ago
Intermediate (4-7 years), Junior (1-3 years), Expert & Leadership (13+ years), Experienced (8-12 years)
Full Time
Leicester, England, United Kingdom
Office Full-Time
Company Size
10,000 Employees
Service Specialisms
Property Development
Construction services
Design
Project Management
Engineering
Architecture
Technical Services
Sector Specialisms
Residential
Role
What you would be doing
reception oversight
record keeping
email monitoring
payroll updates
absence tracking
minute taking
- Oversee the smooth running of reception.
- Attend when required any Disciplinary / Grievance Meetings as note taker for HR / Line Manager.
- Scanning HR Files and all HR Documents onto individual employees’ electronic files on My HR Payroll system
- Ensure Managing Director has appropriate documents for meetings / visits etc.
- Ensure that standard weekly / monthly processes are completed in good time.
- To oversee the effective practical operation of the Taylor Wimpey regional office.
- Maintenance of records and filing.
- Emails – Monitor Managing Director’s Inbox when away from the office e.g. site visits / annual leave. Manage emails and collate and deal with any urgent queries where appropriate.
- Company cars – maintain records for all Company car users, order replacement/hire vehicles, maintain P46 tax records for Company car users.
- Absence Management – Manage sickness on a weekly basis using internal system and external Bupa system. Monitor and report all instances of staff absence – use BUPA system to monitor trends and notify line managers where appropriate. Liaising with Departmental secretaries as and when required to follow up required paperwork
- Maintain all staff personnel files in accordance with current HR procedures to include the following: -
- Telephone liaison and message taking at all levels
- Maintain staff and Directors’ holiday charts
- Action HR procedures and follow them up afterwards. Taking care of new starters and leavers, preparing offer packs, contracts, references, etc.  Liaising with Line Managers to ensure a smooth entry/departure from the business.
- Multi-tasking to ensure compliance with office procedures and controls.
- Monthly payroll updates (add new starters / leavers to payroll system / update fares allowances for site-based staff / monitor maternity/ paternity leave / statutory recoveries / student loans / driving offences (speeding/parking fines) plus any other ad-hoc payroll requirements which may arise.
- Attend meetings, as required by the Managing Director as minute taker.
What you bring
ms word
excel
outlook
powerpoint
initiative
confidentiality
- Must be able to work on own initiative and able to be extremely flexible with regards to daily work
- Ability to work under pressure and demonstrate complete confidentiality
- Excellent telephone manner is essential
- Competent PC skills, including MS Word, Excel, Outlook, PowerPoint
- Must have exceptional administrative and organisation skills, ability to multi-task and be able to prioritise workload
- Travel arrangements
Information not given or found
Interview process
Information not given or found
Visa SponsorshipInformation not given or found
Security clearanceInformation not given or found
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Company
Overview
Founded in 1980
Years in Business
Established their presence as a major homebuilder in the UK with a long-standing history of delivering quality homes.
Merged in 2007
Significant Merger
Expanded operations through a notable merger, enhancing their position in the housing market.
- Specializes in creating new communities, developing residential and mixed-use projects across the country.
- A diverse portfolio includes affordable housing, family homes, and premium developments tailored to various customer needs.
- Works with local authorities and communities to design homes that blend seamlessly into their surroundings.
- Focuses on sustainable development, emphasizing energy-efficient homes.
- Known for delivering homes on time, providing quality and reliability in construction.
- Known for excellent customer service, ensuring homes meet the highest standards.
- Plays a significant role in the housing sector, influencing the growth and development of the UK property market.
- We put people first.
- We act with integrity.
- We strive for excellence.
- We are passionate about delivering quality.
- We are collaborative.
25% CO2 Reduction
Carbon Emissions Drop
Achieved a significant reduction in carbon emissions per unit of housing over the past 5 years.
10% Water Usage
Efficiency Goal
Committed to reducing water consumption per home by 2025.
30% Zero Carbon
Sustainable Housing Target
Aimed to deliver a portion of homes with zero carbon emissions by 2025.
80% Waste Recycled
Construction Recycling
Over 80% of construction waste is recycled, reducing landfill use.
- Targeting net zero carbon emissions by 2050.
- Pioneering the use of renewable energy sources in our developments.
40% Target
Senior Leadership Goal
Aiming for 40% women representation in senior leadership roles by 2025.
37% Achieved
Women in Senior Roles
37% of senior leadership positions are currently held by women as of 2023.
- Committed to increasing representation of underrepresented groups in management.
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