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Document Controller - Infrastructure
Graham
Manage, track, and distribute project documents using EDMS and ensure compliance
13d ago
Intermediate (4-7 years), Junior (1-3 years)
Full Time
Toronto, Ontario, Canada
Office Full-Time
Company Size
7,000 Employees
Service Specialisms
Project Financing & Alternative Delivery Models
Digital Construction & Delivery
Self‑Perform Capabilities
Maintenance & Turnarounds
Pre‑Construction & Early Contractor Involvement
Construction
Real Estate Development
Retrofits, Modernizations, Renovations & Improvements
Sector Specialisms
Agriculture & Forestry
Airports, Seaports & Export Facilities
Education
Energy & Power
Hospitals & Healthcare
Light Industrial
Maintenance & Turnaround
Mining & Minerals
Role
What you would be doing
edms entry
edms training
ddm maintenance
revision control
document transmission
weekly reporting
- Submit documents as per Graham’s contractual requirements.
- Respond to any discrepancies, rectifying or correcting the discrepancies.
- Enter documents into EDMS and associate all applicable metadata based on requirements of the job.
- Ensure the DDM (Document Distribution Matrix) is maintained and updated.
- Maintain open and effective communication with all stakeholders.
- Train the team on how to use the EDMS in the office or in the field to find documents.
- Receive, decipher, and process documents from the client, engineering firms, subcontractors, and team members.
- Process documents within 24 hours as per a service level agreement.
- Compile weekly reports for the project team.
- Identify any discrepancies in the documents.
- Transmit documents after confirming their accuracy.
- Carry out revision control as it pertains to hard copies and soft copies per contract requirements.
What you bring
ineight
document control
construction
submittals
problem solving
collaboration
- Good understanding of electronic database management software. InEight is an asset.
- Consistently demonstrates a positive and collaborative demeanor.
- 1-5 years of relevant document control experience with an engineering firm or general contractor.
- Experience working on construction projects.
- Solid understanding of the requirements of the document and submittal deadlines.
- Proactive problem solver.
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Interview process
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Company
Overview
50 Years
Experience
Established with a long-standing commitment to excellence in construction services.
- From humble beginnings, the company has expanded its operations across the UK and internationally.
- Specializes in delivering complex, large-scale projects in sectors like energy, infrastructure, and residential.
- Has a proven track record of successfully completing projects in both the public and private sectors.
- Known for managing intricate projects with diverse technical requirements.
- Focus on quality and innovation in the construction industry.
100% Employee-owned
Ownership Structure
The company is fully owned by its employees, fostering a culture of shared ownership and responsibility.
- Commitment
- Integrity
- Reliability
- Strong ethics and compliance
- Safety-first mindset with Serious Injury & Fatality prevention
3% Reduction
Carbon Emissions
Achieved a 3% reduction in carbon emissions over the past year.
30M+ Hours
Worker Safety
Achieved over 30 million LTI-free hours from 2023 to 2025, demonstrating a commitment to workplace safety.
120,000 L
Fuel Efficiency
Reduced annual fuel consumption by integrating a hybrid fleet, contributing to lower emissions.
97% Diversion
Waste Management
Achieved 97% diversion of material from landfill at the Shoreline, WA project.
- Donated over 500 devices to schools to reduce e-waste (2022)
- Joined Vision 2045 initiative aligning with UN SDGs by 2045
- Fleet efficiency improvements and supplier partnerships to collect embodied carbon data
- Net-zero target validated by SBTi (Science Based Targets initiative)
- Baseline for net-zero: direct emissions by 2030 and full value-chain by 2040
1,800+ Trained
DEI Training Completion
Over 1,800 employees completed diversity, equity, and inclusion (DEI)-related training.
$757M + $105M Spend
Supply Chain Diversity
Significant investments in medium enterprises and minority-owned businesses.
$200M Contractor Spend
Diverse Contractors
Close to $200 million spent with Indigenous, female, and LGBTQ2+ contractors.
$200M+ Spend
DEI Outcomes
Over $200 million supplier spend with underrepresented groups supports diversity initiatives.
- Participation in Women in Construction Week and Construction Inclusion Week
- Workforce includes strong representation from Indigenous and visible minority communities (2024)
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