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Project Administrator
John Holland
Project Administrator responsible for managing day-to-day activities of the Project Management team, including schedule/calendar planning, report production, office management, and maintaining data management systems. Also responsible for cost tracking, forecasting, financial reporting, and ensuring expenses and invoices are processed correctly.
14d ago
Junior (1-3 years), Intermediate (4-7 years)
Full Time
Newcastle West, New South Wales, Australia
Onsite
Company Size
5,000 Employees
Service Specialisms
Airports
Delivery of key rail services
Design & construction
Education & research
Future cities
Health
Justice & corrections
Mechanical & electrical
Sector Specialisms
Building
Infrastructure
Rail
Transport
Water
Property
Urban Renewal
Energy
Role
What you would be doing
financial reporting
timesheet processing
cost tracking
cost allocation
invoice processing
month-end reports
- Assist with financial reporting as required.
- Ensure timesheets are processed in a timely manner including entering reports for approval
- Cost tracking for subcontractors, and forecasting for areas of responsibility.
- Reviewing cost code allocations and correct allocation of costs incurred.
- Ensure expenses and invoices are processed and are in line with contractual obligations.
- Sending out communications as required about month-end process or requirements for financial processes or timesheets process for the correct payments for workers.
- Prepare, review and disseminate month-end reports
- Assist in the creation and preparation of correspondence, documents, reports, presentations, and/or publications.
- Reviewing monthly charges and challenging incorrect allocations.
What you bring
driver licence
excel
2-3 years
communication
data processing
- Current Driver’s Licence
- Strong proficiency in Microsoft Excel, Outlook, Word, PowerPoint
- 2-3 years’ experience in a Construction or Major Projects environment
- Strong communication skills
- Strong data processing skills
- Career progression underpinned by our exciting pipeline of work means you'll have the opportunity to work on iconic projects that are shaping cities and communities
- Competitive remuneration with salary continuance, and salary sacrifice packaging options available
- Great leave benefits including 18 weeks paid parental leave with superannuation and up to an extra 18 weeks of superannuation paid on further periods of unpaid parental leave, multicultural leave exchange and two additional John Holland Days to prioritise health and wellbeing
- Flexible working that works for you as we know flexibility means different things to different people. Whether its flexi-hours, flexi-parenting, flexi-leave, flexi-shifts, flexi-work, we're committed to helping our people work flexibly.
Information not given or found
Interview process
Information not given or found
Visa SponsorshipInformation not given or found
Security clearance- yes, background checks will be conducted for the successful candidate
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Company
Overview
Founded 1949
Year Established
The company has been a cornerstone of infrastructure and property development since its establishment.
- The company’s rich legacy includes major projects across transport, energy, water, and infrastructure sectors.
- Recognized for delivering complex and large-scale projects in Australia and internationally.
- Focus on collaboration and innovation to develop a strong reputation in the construction industry.
- Notable projects include the Melbourne Metro Tunnel, Sydney's WestConnex, and large-scale renewable energy initiatives.
- Combines expertise in civil engineering, building, and urban development to provide sustainable solutions.
- A key player in the government infrastructure space, contributing significantly to public projects.
- Caring: We think deeply about what we do and how it affects lives
- Empowering: We gain trust through action
- Imaginative: We push the boundaries
- Future‑focused: We’re in it for the long, long term
- Be yourself: bring your whole self to work and balance personal responsibilities
- Grow with us: active development program with opportunities on large projects
- Be rewarded: generous remuneration, parental leave, flexible working, wellbeing and relationship support
- Make an impact: invest in sustainability, social impact, Indigenous opportunity, and community support
A$1.5B funding
Sustainability-linked facility
Signed a sustainability‑linked bonding facility tied to KPIs including sustainable energy use and alternative fuels.
30% reduction
Portland cement use
Use of low-carbon concrete reduced Portland cement by 30%, saving 25,129 t CO₂‑e across projects.
100% GreenPower
Offices and tunnels
Rail Infrastructure Alliance offices powered entirely by GreenPower, and tunnels fuelled by biodiesel.
75% trained
Managers with mental health training
75% of managers completed Black Dog mental‑health training, targeting 95% completion.
- Published a Climate Policy and developing a pathway to Net Zero emissions aligned with Paris 1.5 °C goal
- Pilot and deploy renewable‑energy solutions on-site, including solar‑hybrid generators and solar‑fitted site caravans
- Committed to reducing GHG emissions, energy consumption and water use via supply‑chain partnerships and best‑practice materials
2022–2024
WGEA Employer of Choice
Recognised as a Workplace Gender Equality Agency Employer of Choice for Gender Equality over the years 2022–2024.
40/40/20
Gender Representation Target
Aim to achieve gender representation of 40% female, 40% male, and 20% non-binary across recruitment and development programs.
24.5%
Women in Workforce
Women account for 24.5% of the total workforce as of November 2023.
18 weeks
Paid Parental Leave
Provides 18 weeks of paid leave for primary carers and 3 weeks for secondary carers, including superannuation.
- Inclusion Strategic Plan embedding inclusion, diversity and equity across daily work
- Employee resource groups: Pride, Celebrate Women, GROW, Ability @ John Holland
- Partnerships with Vets in Construction, Soldier On, CareerSeekers, ON TRACK for veterans, refugees, First Nations and youth inclusion
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