Office Assistant

Description

• Coordinate travel arrangements, department meetings and special events
• Assist with creating marketing collateral and presentations
• Manage expense reports and process invoices
• Assist with managing the G&A budget for Chicago office and market team
• Responsible for handling primary point of contact responsibilities for various vendors, including but not limited to, building security and administration, office maintenance, after-hours answering service, and office equipment maintenance.
• Collect and prepare information used for presentations/meetings
• Manage internal and external communications
• Act as the gatekeeper and champion of the Chicago office and team
• Serve as office manager with responsibilities that include but not limited to – coordinating supplies, office coverage, IT support for office equipment, repairs in partnership with property managers, cater and plan office meals and events as requested.
• Assist with planning and managing customer and broker events

Requirements

• Be willing to take on new projects as requested
• Excellent multi-tasking skills with the ability to meet tight deadlines
• Integrity and discretion in handling confidential information and professionalism in dealing with different levels of colleagues
• Detail-oriented with strong planning, organizational and time-management skills
• 5+ years of office/administrative assistant or relevant experience
• Excellent communication skills, both written and verbal
• Ability to work well under pressure; can easily adapt to change
• Proficient in current systems - MS Office Suite, accounting/travel software, and Salesforce

Benefits

Training + Development

Interview process

Visa Sponsorship

Security clearance