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Personal Assistant
John Holland
Provides admin support to senior leaders, managing diaries, communications & reports.
8d ago
Junior (1-3 years), Experienced (8-12 years), Expert & Leadership (13+ years), Intermediate (4-7 years)
Full Time
Melbourne, Victoria, Australia
Office Full-Time
Company Size
5,000 Employees
Service Specialisms
Airports
Delivery of key rail services
Design & construction
Education & research
Future cities
Health
Justice & corrections
Mechanical & electrical
Sector Specialisms
Building
Infrastructure
Rail
Transport
Water
Property
Urban Renewal
Energy
Role
What you would be doing
schedule management
meeting coordination
admin support
travel coordination
client liaison
finance management
- Oversee and coordinate Management diaries, which will include scheduling and calendar planning.
- Coordinate all aspects of internal and client meetings, preparing agendas, typing minutes, and distributing to the relevant stakeholders
- Provide Administrative support, such as preparation of correspondence, presentations, marketing material and reports for current and potential customers
- Monitor and respond to communications on behalf of the General Manager
- Coordinate travel and accommodation arrangements.
- Communication with client representatives, external vendors, subcontractors, and community stakeholders as needed
- Manage the day-to-day activities of the General Managers and provide ad hoc support to their teams
- Manage financial records such as expenses, invoices, and purchaser requisitions
What you bring
microsoft office
confidentiality
organised
communication
prioritisation
dynamic
- Able to thrive in a dynamic and busy environment
- Able to treat sensitive information with a high level of confidentiality
- A highly organised individual who can prioritise multiple conflicting deliverables
- An excellent people person with well-developed communication skills
- Proficient computer skills and knowledge of relevant software such as Microsoft Office Suite
- Great leave benefits including 18 weeks paid parental leave with superannuation and up to an extra 18 weeks of superannuation paid on further periods of unpaid parental leave, multicultural leave exchange and two additional John Holland Days to prioritise health and wellbeing
- Competitive remuneration with salary continuance, and salary sacrifice packaging options available
- Flexible working that works for you as we know flexibility means different things to different people. Whether its flexi-hours, flexi-parenting, flexi-leave, flexi-shifts, flexi-work, we're committed to helping our people work flexibly.
- Career progression underpinned by our exciting pipeline of work means you'll have the opportunity to work on iconic projects that are shaping cities and communities
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Interview process
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Company
Overview
Founded 1949
Year Established
The company has been a cornerstone of infrastructure and property development since its establishment.
- The company’s rich legacy includes major projects across transport, energy, water, and infrastructure sectors.
- Recognized for delivering complex and large-scale projects in Australia and internationally.
- Focus on collaboration and innovation to develop a strong reputation in the construction industry.
- Notable projects include the Melbourne Metro Tunnel, Sydney's WestConnex, and large-scale renewable energy initiatives.
- Combines expertise in civil engineering, building, and urban development to provide sustainable solutions.
- A key player in the government infrastructure space, contributing significantly to public projects.
- Caring: We think deeply about what we do and how it affects lives
- Empowering: We gain trust through action
- Imaginative: We push the boundaries
- Future‑focused: We’re in it for the long, long term
- Be yourself: bring your whole self to work and balance personal responsibilities
- Grow with us: active development program with opportunities on large projects
- Be rewarded: generous remuneration, parental leave, flexible working, wellbeing and relationship support
- Make an impact: invest in sustainability, social impact, Indigenous opportunity, and community support
A$1.5B funding
Sustainability-linked facility
Signed a sustainability‑linked bonding facility tied to KPIs including sustainable energy use and alternative fuels.
30% reduction
Portland cement use
Use of low-carbon concrete reduced Portland cement by 30%, saving 25,129 t CO₂‑e across projects.
100% GreenPower
Offices and tunnels
Rail Infrastructure Alliance offices powered entirely by GreenPower, and tunnels fuelled by biodiesel.
75% trained
Managers with mental health training
75% of managers completed Black Dog mental‑health training, targeting 95% completion.
- Published a Climate Policy and developing a pathway to Net Zero emissions aligned with Paris 1.5 °C goal
- Pilot and deploy renewable‑energy solutions on-site, including solar‑hybrid generators and solar‑fitted site caravans
- Committed to reducing GHG emissions, energy consumption and water use via supply‑chain partnerships and best‑practice materials
2022–2024
WGEA Employer of Choice
Recognised as a Workplace Gender Equality Agency Employer of Choice for Gender Equality over the years 2022–2024.
40/40/20
Gender Representation Target
Aim to achieve gender representation of 40% female, 40% male, and 20% non-binary across recruitment and development programs.
24.5%
Women in Workforce
Women account for 24.5% of the total workforce as of November 2023.
18 weeks
Paid Parental Leave
Provides 18 weeks of paid leave for primary carers and 3 weeks for secondary carers, including superannuation.
- Inclusion Strategic Plan embedding inclusion, diversity and equity across daily work
- Employee resource groups: Pride, Celebrate Women, GROW, Ability @ John Holland
- Partnerships with Vets in Construction, Soldier On, CareerSeekers, ON TRACK for veterans, refugees, First Nations and youth inclusion
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