Administration Assistant

Description

The role involves data entry, maintaining financial records, compiling reports, processing forms, handling stakeholder communications, organising team meetings and events, and providing secretarial support as needed.

• Administer plant and equipment team documentation.
• Process fortnightly payroll, enter timesheets and resolve issues.
• Manage safety administration, incident reporting and PPE distribution.
• Maintain office filing and database systems accurately.
• Process expenses, supplier invoices and timesheets per contracts.
• Create and prepare correspondence, reports, presentations and publications.
• Arrange and attend meetings, conferences, functions; take minutes and handle travel/accommodation.
• Provide customer service to clients, vendors, subcontractors and community stakeholders.
• Assist team members with John Holland systems and programs.
• Organise office processes, workspace, supplies and equipment.

Requirements

Successful candidates will have at least three years of experience in an administration or data‑administration role, strong verbal and written communication skills, and a basic understanding of accounting practices.

• Minimum three years experience in administration or data administration.
• Strong verbal and written communication skills.
• Basic accounting knowledge.

Benefits

At John Holland we value diversity and inclusion, believing that varied perspectives drive long‑term success. We are committed to being an employer of choice, offering rich career experiences, ongoing development and a supportive environment for long‑term growth.

Training + Development

Interview process

Visa Sponsorship

Security clearance