Billing Project Coordinator

Description

• Schedule bid review meetings for ODF preconstruction team
• Intake and organize all bidding opportunities for Old Dominion Firestopping (ODF)
• Assist project management team with tracking change orders and ensuring billings are accurate and timely.
• Assist with job maintenance including contract price adjustments, change orders and closing of completed jobs.
• Prepare invoices and track expenses and client billing at project close or monthly for ongoing and/or larger projects.
• Lead and coordinate prequalification process for all ODG affiliates
• Supports customers’ inquiries, working with teams to resolve issues.
• Assist with monthly billing for assigned locations, review and prepare invoices for submitting to clients and review of trade partner and supplier billings and invoices.
• Obtain certificates of insurance as required.
• Ensure prompt collection of accounts receivable and retainage.
• Notify and assist with assigning bid opportunities
• Provides effective administrative support to project team and VP of Preconstruction, including but not limited to training and travel coordination, event planning, and scheduling assistance.

Requirements

• Any similar combination of education and experience as listed above.
• At least 1 year of billing experience within the construction industry.
• Exceptional organizational skills and attention to detail with a focus on error prevention.
• Ability to prioritize and manage multiple tasks, changing priorities as necessary to meet deadlines.
• At least 2 years of related administrative or clerical experience; or
• Ability to work under pressure and adapt to changing requirements in a positive and constructive manner.
• Working knowledge of basic accounting principles
• Excellent interpersonal, and verbal and written communication skills.
• Prolonged periods sitting at a desk and working on a computer.
• Able to walk, sit, stand, bend, kneel, stretch, squat and climb.
• Demonstrated ability to build and maintain effective and professional relationships with customers, vendors, managers, and colleagues.
• Strong customer service skills.
• High school diploma or GED. Associate or bachelor’s degree preferred.
• Able to lift & carry items up to 15 lbs.
• Proficient using a computer and Microsoft Office (Outlook, Word, Excel, etc.)
• Able to see, talk and hear in person, via phone and/or through online/video.
• Able to use hands and fingers in a manner that allows for use of a keyboard and phone.
• Strong time management skills.
• Ability to understand and follow standard operating policies and procedures.

Benefits

• Complete Controlled Insurance Program (CIP) enrollment process

Training + Development

Interview process

Visa Sponsorship

Security clearance