Marketing Coordinator

Description

• Work closely with our technical staff and leadership to create compelling messages.
• Record and distribute notes from pre-submittal and public sector meetings
• Maintain systems to extract, categorize, and retrieve information related to clients, consultants, personnel, projects, prior proposals, boilerplate, visuals, and mailing lists
• Identify images related to content
• Prepare or assemble written and visual information for client presentations
• Maintain scheduling and tracking systems for individual pursuit and proposal elements and status
• Help to produce thoughtful, high-impact, and engaging SOQs/proposals, including editing and graphics; prepare for digital and/or print reproduction
• Track pre-submittal meeting schedules and attendees, identify decision-makers
• Contribute to CRM maintenance and data entry related to clients, consultants, personnel, and mailing lists; maintain content library, including prior proposals, boilerplates, and visuals
• Assist in developing pursuit plans and client outreach activities ahead of RFP release
• Handle production and arrange for on-time delivery of SOQs/proposals
• Gather content from team and consultants as needed
• Ensure compliance with copyright laws and photographer usage rights
• Maintain scheduling and tracking systems for individual pursuit and proposal elements
• Gather research data related to clients; competitors; past, current, and prospective markets; and relevant corporate experience
• Identify and monitor SOQ/proposal criteria, ensure response is fully compliant

Requirements

• Writing or Communications background a plus
• Skilled in collaborating with diverse personalities and management across locations
• Ability to occasionally stand, walk, reach, bend, or lift objects up to 15 pounds (e.g., files, office supplies).
• Ability to communicate clearly and effectively in person, over the phone, and via digital platforms.
• Ability to occasionally travel to other offices (e.g., internal meetings or trainings).
• Detail-oriented and organized, with exceptional prioritization and problem-solving skills.
• Ability to sit for extended periods of time at a desk and work on a computer.
• Visual ability to read documents, spreadsheets, and computer screens.
• 2-5 years of overall marketing experience, required; 1-3 years in AEC or professional services, preferred
• Must thrive working in a deadline-driven environment.
• Associates or Bachelors degree in marketing, communications, journalism, public relations, preferred
• Broad knowledge of marketing strategy, business development, and the AEC industry
• Manual dexterity to operate standard office equipment, including computers, phones, printers, and scanners.
• Ability to meet graphic standards and produce effective promotional materials
• Proficient with Microsoft Office, Adobe Creative Suite, InDesign, or other similar programs.
• Experience developing content for new market sectors, service lines or start-ups a plus
• Excellent creative writing and verbal communication

Benefits

Training + Development

Interview process

Visa Sponsorship

Security clearance