Description

As an Inventory Receivables Coordinator, you will be responsible for processing and reconciling incoming inventory to ensure accuracy before items are posted into the system. You will verify documentation, maintain up‑to‑date records, and resolve any discrepancies promptly. Success in this role is measured by effective collaboration with staff, procurement teams, and suppliers to sustain smooth inventory operations.

In this role you will manage inbound inventory using established procedures, verify purchase orders and related documents, and keep precise records of quantities, product codes, and vendor details. You will work closely with warehouse and procurement teams to investigate any mismatches, monitor open purchase orders, and ensure timely posting of receipts. Supporting month‑end reconciliation and audit requirements while maintaining clear communication with suppliers and internal teams are also key aspects.

• Accurately receive, process, and reconcile inbound inventory using established procedures
• Verify purchase orders, packing slips, and bills of lading before entry into inventory systems
• Maintain up‑to‑date records of incoming materials, including quantities, product codes, and vendor information
• Investigate and resolve discrepancies between physical inventory and system records with warehouse and procurement teams
• Monitor pending receipts, open PO statuses, and vendor delivery schedules for timely posting
• Process inventory adjustments, returns, and corrections with proper documentation
• Support month‑end inventory reconciliation and audit requirements
• Communicate with suppliers, drivers, and internal teams to address delivery issues, shortages, or damage

Requirements

The position requires strong proficiency in Microsoft Excel, exceptional attention to detail, and the ability to multitask in a deadline‑driven setting. Analytical problem‑solving, sound decision‑making, and a collaborative mindset with cross‑functional teams are essential. Candidates should have three to five years of experience in inventory management or related administrative roles, preferably within warehouse, logistics, or supply chain environments, and be familiar with inventory control and purchase order systems.

• Proficiency in MS Office, especially Excel
• Strong attention to detail and accuracy in data entry and reconciliation
• Ability to multitask and manage time in a deadline‑driven environment
• Analytical problem‑solving and decision‑making skills
• Collaborative work style with cross‑functional teams (warehouse, procurement, finance)
• 3–5 years of experience in inventory management, receivables coordination, or similar administrative/operations role
• Experience in warehouse, distribution, logistics, transportation, or supply chain environments preferred
• Familiarity with inventory control processes, purchase order systems, and reconciliation workflows

Benefits

The company offers an onsite collaborative work environment that encourages individual growth, alongside competitive compensation that includes an annual bonus and a 401(k) match up to 4 %. Employees benefit from a Flexible Benefits Plan with multiple coverage levels starting the first month after hire, paid vacation with the option to purchase additional days, and 24/7 access to a wellness support program. Additionally, paid volunteer days, company‑sponsored volunteer opportunities, and donation matching allow staff to give back to the community.

• Onsite collaborative work environment
• Competitive compensation with annual bonus and 401(k) match up to 4%
• Flexible Benefits Plan with three coverage levels starting the first month after hire
• Paid vacation with option to purchase additional days
• 24/7 wellness support via Employee & Family Assistance Program
• Paid volunteer day, company volunteer opportunities, and donation matching

Training + Development

Interview process

Visa Sponsorship

Security clearance