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Executive Assistant - Toro - Admin & Management
Toro Group Of Companies
Supports two senior leaders with admin, calendar, travel, and project coordination.
7d ago
Junior (1-3 years), Intermediate (4-7 years)
Full Time
Concord, Ontario, Canada
Office Full-Time
Company Size
500 Employees
Service Specialisms
Window wall supply
Door supply
Design innovations
Applied testing programs
Quality control
Manufacturing technology
Service and support
Installation services
Sector Specialisms
Military
Aviation
Sports
Bulk Storage
Ports & Marine
Construction
Waste Management
FMCG (Fast-Moving Consumer Goods)
Role
What you would be doing
travel coordination
expense reporting
meeting support
calendar management
document preparation
stakeholder communication
- Provide administrative support to reception when needed, collaborating with other departments to ensure smooth operations.
- Prepare and reconcile travel expense reports promptly.
- Anticipate and resolve logistical challenges related to travel and off-site meetings.
- Submit site reports periodically in alignment with assigned responsibilities.
- Coordinate and prepare materials for meetings, including agendas, presentations, and reports.
- Prioritize and organize commitments to maximize efficiency and productivity.
- Attend meetings, take minutes, and provide detailed summaries and action items.
- Screen, prioritize, and respond to incoming calls, emails, and other correspondence.
- Proactively identify and address issues to best serve customer needs.
- Follow up on action items to ensure timely completion.
- Maintain effective communication with internal teams and external stakeholders.
- Prepare for meetings and events by ensuring all relevant documents, agendas, and follow-ups are in place.
- Support project coordination by tracking deadlines and deliverables.
- Handle confidential information with the highest level of professionalism and discretion.
- Draft, edit, and format business documents, presentations, and reports.
- Build and maintain strong relationships with clients, subcontractors, and Toro Aluminum stakeholders.
- Maintain strict confidentiality regarding executive decisions, discussions, and documentation.
- Plan and manage complex travel itineraries, including flights, accommodations, transportation, and visa requirements.
- Conduct research and compile information for various initiatives.
- Manage and coordinate senior leadership calendars, including scheduling meetings, appointments, and travel arrangements.
What you bring
microsoft office
3-5 years
bachelor's
discretion
flexibility
communication
- High level of discretion and professionalism in handling confidential information.
- Flexibility and adaptability to shifting priorities.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Min. 3–5 years of experience as an Executive Assistant or in a similar administrative role.
- High School Diploma required; Bachelor's degree in Business Administration or a related field preferred.
- Ability to prioritize tasks and meet deadlines in a dynamic environment.
- Exceptional organizational and time-management skills.
- Excellent written and verbal communication abilities.
- Strong background in office administration.
- Strong attention to detail and problem-solving skills.
Information not given or found
Training + DevelopmentInformation not given or found
Interview process
Information not given or found
Visa SponsorshipInformation not given or found
Security clearanceInformation not given or found
People also searched
Company
Overview
- has built a strong reputation in aluminum manufacturing and services.
- supplies advanced aluminum products to various sectors.
- involved in large-scale infrastructure, energy, and industrial projects.
- commitment to innovation has positioned them as a key player in both local and international markets.
- projects span across commercial, residential, and governmental sectors.
- specializes in delivering high-quality, cost-effective aluminum solutions that meet the most stringent requirements.
- provides tailored services that support a wide range of industries.
- Do What You Say
- Get It Done Right
- Be Better Every Day
- Think Big Picture
- Build Strong Relationships
- Committed to high standards via applied testing, quality control, design innovations, attention to detail, competitive pricing and service-minded attitudes
- Advocates and provides dynamic leadership in a work environment that encourages employee involvement
- Promotes recycling of steel, aluminum, plastics, cardboard, paint powder; recycles water via wastewater treatment
- Implements closed-loop filtered recycled water systems in facilities
- Encourages reusable packaging and returnable crating for product components
- Privately-owned with long-term growth focus; invests in equipment, technology and people to support sustainability
- No DEI information found from Toro Aluminum Group of Companies website or LinkedIn
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