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Business support executive
Cluttons
Provides admin and financial support, managing invoices, project data and office tasks.
9d ago
Experienced (8-12 years)
Full Time
Oxford, England, United Kingdom
Hybrid
Company Size
408 Employees
Service Specialisms
Building consultancy
Business rates
Compulsory purchase
Commercial agency
Development advisory & agency
Investor services
Lease advisory
Planning
Sector Specialisms
Charities
Commercial
Infrastructure
Public sector
Residential
Energy & utilities
Fibre management
Role
What you would be doing
supplier liaison
invoice processing
accounts receivable
timesheet compliance
data management
documentation management
- Coordinate general office tasks such as supplier liaison and facility management
- Collaborate with project teams to issue timely and accurate client invoices
- Manage accounts receivable activities including debtor follow-ups
- Assist in implementing and maintaining administrative best practices across projects
- Act as a single point of contact for administrative support within the Oxford office
- Oversee the accuracy of supplier information to ensure accuracy and compliance (eg. PI Certs, Insurance certs, contact details)
- Support timesheet compliance and ensure pipeline data accuracy with Bid and Project Managers
- Maintain and update project data in Monday.com and Atvero in coordination with Project Managers
- Organize and manage documentation, scheduling, and internal reporting requirements
What you bring
microsoft office
atvero
invoicing
admin support
strong communication
work ethic
- Strong work ethic and highly motivated in a busy environment
- Experience in a professional services or technical environment
- Positive and Proactive approach to work
- Strong communication and interpersonal skills
- Experience in administrative or operational support roles
- Improved workflow efficiency and operational structure
- Computer literate with knowledge of Microsoft Office (e.g. word, excel etc.)
- Familiarity with financial processes such as invoicing and debt management
- Previous use of document and project management systems like Atvero
- Excellent organizational and multitasking abilities
- Platform hosting 1000s of discounts at your favourite retailers, restaurants, supermarkets, leisure & days out venues, gyms and more
- Help@Hand Remote GP app - to give you and your family access to medical experts quickly
- Discounted private medical insurance for family cover
- Enhanced auto enrolment pension scheme - to help you save for the future
- Interest free season ticket loans
- Cycle to work scheme - discounted bicycles
- Hybrid working - to give you the flexibility you need
- Holidays: 25 days increasing in line with length of service to a maximum of 30 days
- Purchasing up to 5 days additional holiday
- Life assurance - to protect your loved ones should the worst happen
- Flu and eye care vouchers - to keep you healthy
- Family & wellbeing policy - including enhanced maternity pay, menopause support, neurodiversity support, carer support, company sick pay and much more
- Discounted dental insurance
- Discounted critical health insurance and more
- Employee Assistance Programme - 24/7 health & wellbeing support
- Discounted gym membership
Information not given or found
Interview process
Information not given or found
Visa SponsorshipInformation not given or found
Security clearanceInformation not given or found
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Company
Overview
Founded 1765
Years in Operation
Over 250 years of continuous evolution and leadership in the property consultancy sector.
2023 Buyout
Recent Restructuring
Backed by a management buyout in late 2023, the firm restructured its business strategy.
£10B Portfolio
Digital/Telecoms Valuation
Cluttons advises on large-scale infrastructure and telecom portfolios valued at £10 billion.
- Evolved from a Sussex surveying business into a leading strategic property consultancy based in London.
- Delivers a wide range of property services including sale, lettings, consultancy, and facilities management.
- Operates from offices across the UK and international locations like Lisbon, Malta, and the Algarve.
- Combines traditional property expertise with modern advisory demands for digital, telecoms, utilities, and energy clients.
- Provides residential sales in prime London districts, commercial valuations, and corporate lease advisory services.
- Moved to a City of London HQ and established a northern hub in Manchester, reflecting its growth strategy.
- One of the oldest chartered survey firms, playing a role in establishing the Royal Institution of Chartered Surveyors.
- Agility
- Integrity
- Innovation
- Continuous improvement in our economic, social and environmental performance
2050 Goal
Net Zero Target
Aiming to achieve net zero by 2050, aligning with the UK national target.
75% Reduction
Carbon Emission Target
Aiming for a 75% reduction in carbon emissions by 2035.
- Committed to comply with spirit and letter of all applicable environmental legislation and approved codes of practice
- Work to improve environmental sustainability of operations, reducing negative impacts and enhancing positive impacts
- Embed sustainability in property strategy across lifecycle: investment, acquisition, construction, management building consultancy to support net zero
- Adopt cradle‑to‑cradle circular economy approach in property lifecycle
- Use four‑step Net Zero approach (Plan, Develop, Manage, Optimise) with baseline measurement, governance, KPIs, GHG Protocol, and feedback loops
- Hire dedicated sustainability leadership roles: sustainability practitioner (2022) and Head of Sustainability (Feb 2025) to drive ESG expertise
- Produce and maintain formal Carbon Reduction Plan overseen by CEO and Head of Sustainability
- Collaborate with carbon‑measuring experts, conduct CPD sessions, and partner on EV charging, solar, flood‑resilience infrastructure solutions
- No publicly available data or stated DEI strategy or gender‑related metrics found on corporate or LinkedIn channels
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