Fleet Operations Specialist

Overview

Manage fleet compliance, maintenance, driver training, and safety for Polypipe.

Key Responsibilities

• fleet system
• electronic fleet
• kpis reporting
• tachograph analysis
• vehicle inspections
• driver training

Tasks

Role Overview: Responsible for the control of all company fleet requirements & be named on the Operator’s Licence for the purpose of shared/delegated responsibility for legal compliance and in the absence of the Transport Manager is authorized to implement all necessary actions to ensure achievement of the objectives of an effective fleet safety program. -Manage purchase orders and carry out cost analysis when required. -Review and update Safe Systems of Work (SSWs) to align with current operations and equipment. -Implement and monitor electronic fleet systems, ensuring correct use and resolving any system issues. -Produce and report on KPIs related to fleet performance, costs, and compliance. -Manage tachograph downloads and analysis in line with legislation and company policy. -Maintain accurate records within the Fleet Management System, including updates for new vehicles, drivers, disposals, MOTs, and road fund licensing. -Ensure all company fleet vehicles and drivers meet current laws and legislation, acting as deputy to the Transport Manager on all matters of legal compliance. -Arrange vehicle inspections, MOTs and maintenance work, ensuring all vehicles are roadworthy, fully serviced, and compliant. -Monitor vehicle condition through regular internal and external checks, taking corrective action as needed. -Work with internal teams to design and deliver professional driver training, including onboarding for new staff and ongoing compliance training. -Oversee daily fleet operations — monitoring utilisation, authorising repairs, and controlling fleet inventory. -Oversee and maintain the company’s Fleet Operator Recognition Scheme (FORS) accreditation, ensuring all documentation, audits, and driver training meet the required standard. -Investigate accidents, breaches, and compliance issues — liaising with enforcement bodies or the Traffic Commissioner when required.

Requirements

• compliance systems
• excel
• mcp
• multitasking
• communication
• fleet management

What You Bring

-Experience with web-based compliance systems & a good working knowledge of Excel, Word and Outlook -Must Possess Managers Certificate of Professional Competence -Strong ability to multi-task and prioritise work. Attention to detail and accuracy -Excellent communication skills, both verbal and written. -Demonstrable experience of achieving and maintaining industry accreditations (e.g. FORS/Clocs) -Previous transport / fleet management experience -Demonstrable accident investigation experience

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Benefits

-Free on-site parking. -Contributory pension scheme - matched up to 8%. -Enhanced Maternity & Paternity pay. -Free flu vouchers. -Cycle to work scheme. -25 days holiday entitlement. -Monday - Friday days, two week rotations; 6:00am-2:30pm, 10:30am-7:00pm -Staff discount on all Genuit Group products. -Various health & wellbeing initiatives including complimentary occupational health on-site physiotherapy and counselling services. -Life assurance -Save as you earn Sharesave Scheme.

About Polypipe Building Products

-Designs and produces a wide range of products for residential, commercial, and industrial applications. -Focuses on high-performance water management, heating, and ventilation solutions. -Product portfolio supports infrastructure projects and builds globally. -A leader in creating energy-efficient systems to meet modern building demands. -Driving innovation in water conservation, rainwater harvesting, and underfloor heating. -Renowned for expertise in advanced plastic piping systems for sustainable infrastructure. -Typical projects include urban housing developments, commercial buildings, and large-scale infrastructure works, establishing it as a trusted industry partner.

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