Project Coordination - Project Coordinator at Progressive Companies in Grand Rapids, MI | Kablio

Role

Description

deltek vision

proposal tracking

document review

contract prep

meeting coordination

client data

Manage and organize client contact details, project files, and insurance certificates.
Coordinate the daily flow of team communications and information, internally and externally.
Track and process proposals, submittals, and RFIs in coordination with project teams.
Create and review technical documents and correspondence for clarity, grammar, and formatting.
Provide project administration support during all phases: design documentation, bidding, construction, and closeout.
Support business development efforts by tracking opportunities in Deltek CRM and assisting with proposal editing.
Maintain accurate project data in Deltek Vision and support project setup, including numbers, budgets, and schedules.
Professionally staff the reception desk during assigned shifts—greeting visitors and managing incoming calls.
Schedule and support project meetings, including agendas, minutes, and calendar coordination.
Prepare contracts using AIA software and maintain specifications using BSD SpecLink.

Requirements

csi-cdt

microsoft office

deltek vision

sharepoint

aia software

3 years

CSI-CDT certification preferred (or willingness to obtain with company-provided training).
Proficient in Microsoft Office Suite, especially Word, Excel, and Outlook; experience with Deltek Vision, SharePoint, and Microsoft Teams preferred.
High school diploma required; associate or bachelor's degree preferred.
Minimum of three years of administrative or project support experience; prior experience in an architecture, engineering, construction, or professional services environment is highly desirable.
Experience with AIA contract software and BSD SpecLink is a plus.
Client service mindset with the ability to remain adaptable in a fast-paced, collaborative setting.
Demonstrated ability to manage competing priorities, maintain confidentiality, and support multiple team members and projects simultaneously.
Strong organizational skills, attention to detail, and professional communication across all levels of a team.

Benefits

Information not given or found

Training + Development

Information not given or found

Interview process

Information not given or found

Visa Sponsorship

Information not given or found

Security clearance

Information not given or found

Company

Overview

Founded in 1983, Progressive Companies has become a leading provider of engineering and construction services.
They specialize in delivering large-scale, high-impact projects in sectors such as energy, infrastructure, and transportation.
The company is known for its ability to handle complex projects that require precise engineering and construction expertise.
Over the years, Progressive has played a significant role in major residential, commercial, and industrial developments.
Their expertise spans across the entire project lifecycle, from initial design to construction and final commissioning.
Progressive's team is highly skilled, combining decades of experience with the latest technologies to deliver innovative solutions.
Their portfolio includes landmark projects in both public and private sectors, transforming communities and infrastructure.
Committed to safety and quality, Progressive delivers projects on time and within budget, making them a trusted partner for developers worldwide.

Culture + Values

People come first.
Everyone has a voice here.
We continually challenge the belief that all the best ways of doing things have already been discovered.
We’re dedicated to continuous creativity, curiosity, and giving our people the space, encouragement, and autonomy to grow.
High‑performing culture: unleashing the potential of each and every employee through diversity, leadership, learning, and trust.
Performance‑based design: decisions driven by clients’ performance measures.
Employee Ownership: staff have access to profit sharing, employee stock ownership, comprehensive benefits, and employee development programs.
People First: fun, inclusive, and engaging culture where people thrive.
Flexible hybrid schedule with remote options and summer hours off Friday afternoons.
Employee‑led committees for community involvement, CREW (fun), Wellness, and DEI.

Environment + Sustainability

60 Years

Years of Commitment

Committed to sustainable designs and innovation across all projects.

2030 Target

Carbon Neutral Buildings

All new buildings and renovations will be carbon neutral by 2030 as part of the AIA 2030 Challenge.

2030 Net-Zero

Net-Zero Target

Striving toward a 2030 net-zero target by minimizing operational and embodied carbon.

Use of energy‑modeling tools like cove.tool, TallyCAT, EC3 for selecting lower‑carbon materials.
Developed Sustainability Action Plan and using AIA’s Design Data Exchange for real‑time feedback.

Inclusion & Diversity

50% Female Representation

Board Composition

The Board of Directors reflects gender parity, with 50% female and 50% male members as of 2019.

DEI committee shares stories, education, and resources to build culture of belonging.
Universal Design expertise: removing physical and social barriers; enabling clients to pursue Universal Design Certification.
DEI is essential to innovation; guided by trust and respect, sustaining culture where people’s voices are seen, heard, valued.
Employees report robust ERGs and committees that recognize and celebrate diverse backgrounds.
Gender statistic: 50% female representation on Board; other gender‑related data not publicly available.

Articles

Design, Architecture and Engineering

Workplace Strategy

Markets – Workplace

Role

Description

deltek vision

proposal tracking

document review

contract prep

meeting coordination

client data

Manage and organize client contact details, project files, and insurance certificates.
Coordinate the daily flow of team communications and information, internally and externally.
Track and process proposals, submittals, and RFIs in coordination with project teams.
Create and review technical documents and correspondence for clarity, grammar, and formatting.
Provide project administration support during all phases: design documentation, bidding, construction, and closeout.
Support business development efforts by tracking opportunities in Deltek CRM and assisting with proposal editing.
Maintain accurate project data in Deltek Vision and support project setup, including numbers, budgets, and schedules.
Professionally staff the reception desk during assigned shifts—greeting visitors and managing incoming calls.
Schedule and support project meetings, including agendas, minutes, and calendar coordination.
Prepare contracts using AIA software and maintain specifications using BSD SpecLink.

Requirements

csi-cdt

microsoft office

deltek vision

sharepoint

aia software

3 years

CSI-CDT certification preferred (or willingness to obtain with company-provided training).
Proficient in Microsoft Office Suite, especially Word, Excel, and Outlook; experience with Deltek Vision, SharePoint, and Microsoft Teams preferred.
High school diploma required; associate or bachelor's degree preferred.
Minimum of three years of administrative or project support experience; prior experience in an architecture, engineering, construction, or professional services environment is highly desirable.
Experience with AIA contract software and BSD SpecLink is a plus.
Client service mindset with the ability to remain adaptable in a fast-paced, collaborative setting.
Demonstrated ability to manage competing priorities, maintain confidentiality, and support multiple team members and projects simultaneously.
Strong organizational skills, attention to detail, and professional communication across all levels of a team.

Benefits

Information not given or found

Training + Development

Information not given or found

Interview process

Information not given or found

Visa Sponsorship

Information not given or found

Security clearance

Information not given or found

Company

Overview

Founded in 1983, Progressive Companies has become a leading provider of engineering and construction services.
They specialize in delivering large-scale, high-impact projects in sectors such as energy, infrastructure, and transportation.
The company is known for its ability to handle complex projects that require precise engineering and construction expertise.
Over the years, Progressive has played a significant role in major residential, commercial, and industrial developments.
Their expertise spans across the entire project lifecycle, from initial design to construction and final commissioning.
Progressive's team is highly skilled, combining decades of experience with the latest technologies to deliver innovative solutions.
Their portfolio includes landmark projects in both public and private sectors, transforming communities and infrastructure.
Committed to safety and quality, Progressive delivers projects on time and within budget, making them a trusted partner for developers worldwide.

Culture + Values

People come first.
Everyone has a voice here.
We continually challenge the belief that all the best ways of doing things have already been discovered.
We’re dedicated to continuous creativity, curiosity, and giving our people the space, encouragement, and autonomy to grow.
High‑performing culture: unleashing the potential of each and every employee through diversity, leadership, learning, and trust.
Performance‑based design: decisions driven by clients’ performance measures.
Employee Ownership: staff have access to profit sharing, employee stock ownership, comprehensive benefits, and employee development programs.
People First: fun, inclusive, and engaging culture where people thrive.
Flexible hybrid schedule with remote options and summer hours off Friday afternoons.
Employee‑led committees for community involvement, CREW (fun), Wellness, and DEI.

Environment + Sustainability

60 Years

Years of Commitment

Committed to sustainable designs and innovation across all projects.

2030 Target

Carbon Neutral Buildings

All new buildings and renovations will be carbon neutral by 2030 as part of the AIA 2030 Challenge.

2030 Net-Zero

Net-Zero Target

Striving toward a 2030 net-zero target by minimizing operational and embodied carbon.

Use of energy‑modeling tools like cove.tool, TallyCAT, EC3 for selecting lower‑carbon materials.
Developed Sustainability Action Plan and using AIA’s Design Data Exchange for real‑time feedback.

Inclusion & Diversity

50% Female Representation

Board Composition

The Board of Directors reflects gender parity, with 50% female and 50% male members as of 2019.

DEI committee shares stories, education, and resources to build culture of belonging.
Universal Design expertise: removing physical and social barriers; enabling clients to pursue Universal Design Certification.
DEI is essential to innovation; guided by trust and respect, sustaining culture where people’s voices are seen, heard, valued.
Employees report robust ERGs and committees that recognize and celebrate diverse backgrounds.
Gender statistic: 50% female representation on Board; other gender‑related data not publicly available.

Articles

Design, Architecture and Engineering

Workplace Strategy

Markets – Workplace