Executive Assistant

Description

• Manage the CEO’s calendar, meetings, travel arrangements, and expense reports.
• Draft, edit, and prepare correspondence, presentations, and reports.
• Handle confidential information with professionalism and discretion.
• Serve as a liaison between the executive and internal/external partners.
• Support leadership and board meetings, including agenda preparation, logistics, and follow‑up.
• Plan, track, and manage key initiatives and projects, developing timelines and deliverables.
• Coordinate cross‑functional teams, clarifying roles, responsibilities, and goals.
• Conduct research and synthesize information to support decision‑making.
• Identify and implement process improvements to enhance efficiency.
• Organize large internal events and company celebrations in partnership with the Workplace Experience team.
• Prioritize and manage multiple tasks effectively in a fast‑paced environment.
• Maintain high discretion, sound judgment, and confidentiality.
• Build positive relationships at all organizational levels.

Requirements

We are seeking a highly organized and proactive Executive Assistant to provide direct support to the Chief Executive Officer and contribute to key projects across the organization. The ideal candidate anticipates needs, streamlines operations, brings project‑management expertise, fosters strong relationships, and models a people‑first, collaborative approach.

Qualifications include three or more years of executive‑assistant experience or five or more years of successive administrative support, strong organizational and project‑management skills (familiarity with Asana, Trello, or MS Project is a plus), excellent written and verbal communication, the ability to prioritize multiple tasks in a fast‑paced environment, high discretion and sound judgment, and a bachelor’s degree, associate’s degree, or equivalent experience.

Key competencies are confidentiality and discretion when handling sensitive information, proactivity, resourcefulness, and attention to detail. The candidate should possess strong interpersonal skills to build positive relationships at all levels, be adaptable to shifting priorities, and be collaborative and team‑oriented with a focus on shared success.

• Possess 3+ years of executive‑assistant experience or 5+ years of administrative support.
• Demonstrate strong organizational and project‑management abilities; experience with Asana, Trello, or MS Project a plus.
• Exhibit excellent written and verbal communication skills.
• Hold a bachelor’s degree, associate’s degree, or equivalent experience.
• Show proactive, resourceful, and detail‑oriented work habits.
• Adapt to shifting priorities and collaborate effectively within teams.

Benefits

We are One Workplace. We believe that people with a purpose need great spaces to perform their best work. From big city skyscrapers to the west coast's premier universities and medical facilities, we design insightful work spaces with the latest technology to provide our clients an environment that embodies their image and encourages success. Our drive and dedication have expanded our footprint, and now it is time to expand our team.

Compensation ranges from $85,000 to $105,000 per year for this on‑site role in Santa Clara, with work hours of 7‑4 or 8‑5. The base salary is determined by location, experience, and comparable employee pay, while total compensation depends on the individual's skills, experience, and qualifications.

OWP benefits include 15 days of PTO, nine paid holidays, medical/dental/vision insurance, profit sharing, a 401(k) with employer match, paid parental leave, and a wellness app reimbursement of up to $500 per year.

Training + Development

Interview process

Visa Sponsorship

Security clearance