Subcontracts Coordinator

Description

involves overseeing the subcontract administration process, ensuring compliance with

The Subcontracts Coordinator is responsible for managing complex subcontracts &

process to ensure seamless integration and execution of subcontract agreements during

collaborates with the procurement/construction/design team during the post-award

contractual terms, claims, variation, and change management, supporting the contracts

• Participate in the development phase, providing input on subcontractor selection, scope definition, and contract terms as required from execution perspective.
• Coordinate and lead subcontractor meetings to address project progress, issues, and solutions specific to Subcontracts.
• Develop and implement subcontract management strategies to optimize performance and mitigate risks in execution of subcontract agreements.
• Manage complex subcontracts from award to closeout, ensuring compliance with contractual terms and conditions, specifically for infrastructure construction projects.
• Manage change orders and variations, ensuring all changes are documented, approved, and communicated effectively.
• Prepare and present reports on subcontract status, performance, and issues to senior management, with a focus on construction progress and claims status.
• Coordinate early construction work, ensuring subcontractors are mobilized and work is initiated according to project schedules and plans
• Oversee the invoicing process, ensuring timely and accurate submission and approval of subcontractor invoices.
• Support the contracts team in upstream contract management with clients, providing expertise and guidance on the project.
• Leadership: Lead and mentor junior team members.
• Collaborate with the procurement team in the post-award process to ensure effective integration and execution of subcontract/agreements change management.
• Conduct regular reviews and audits of subcontractor performance and compliance with construction standards.
• Facilitate communication between subcontractors, clients, and internal teams to ensure project objectives for subway station construction are met.
• Ensure timely and accurate processing of subcontractor invoices and payments for Subcontractors
• Assist in the negotiation of subcontract terms and conditions to achieve favorable outcomes for change management with best for project approach.
• Provide training and mentorship to subcontract administrators and coordinators in the context of Subcontracts full life cycle management.
• Monitor industry trends and best practices in construction to continuously improve subcontract management processes.
• Oversee subcontract administration, including monitoring performance, resolving issues, and maintaining documentation related to subway station construction.

Requirements

• Subcontracts Management: Ability to manage multiple Subcontracts simultaneously.
• Education: Bachelor's degree in relevant fields.
• Analytical Skills: Assess subcontractor performance, entitlement and compliance.
• Software Proficiency: Proficiency in MS Project, ERP and Change Management software
• Technical Knowledge: Strong understanding of construction subcontracts,
• Attention to Detail: High accuracy in documentation, in managing invoicing and claims
• Negotiation: Strong negotiation skills.
• Problem-Solving: Ability to resolve issues promptly.
• Experience: Minimum of 5 years in subcontract management for infrastructure project or similar construction background.
• On site. Office-based Don Mills Area, North York Next to Science Centre with frequent site visits to monitor guideway construction activities.
• Communication: Excellent verbal and written skills in drafting letters, notices, site instructions, change directives, change orders, etc.

Benefits

service agreements throughout their full lifecycle, from post-award to closeout. This role

Training + Development

Interview process

Visa Sponsorship

Security clearance