Junior Subcontract Administrator

Description

• Assistance in drafting, reviewing, and negotiating subcontract terms and conditions, ensuring alignment with overarching contracts.
• Participation in the Subcontract kick off meetings and other review meetings.
• Resolution of submitted and potential change orders
• Maintaining excellent relationships with internal stakeholders and the subcontractors.
• Conducting specific meetings with the subcontractors to resolve key contractual issues and prepare minutes of meetings with agreed action items.
• Coordination with designated staff on operational activities affecting contractual rights and obligations, subcontract performance, subcontract administration and other key matters.
• Maintain detailed records for claims, changes and dispute management.
• Ensure appropriate and accurate contractual correspondence with subcontractors, including preparation of minutes of meeting on Contractual matters, disputes and performance issues.
• Expedite Subcontract Agreement closeout process
• Schedule monitoring of key milestones
• Assist in maintenance of change management/issue logs and provision of summary reports
• Draft, proofread, and issue contractual letters, notices, and formal correspondence to the Subcontractors.
• Identification and implementation of record keeping validating potential Changes
• Expedite Change Management process by liaising with multiple cross function team members to ensure timely preparation of Change Orders and Change Directives.
• Liaising with multiple cross-functional team members for topics related to claims, changes and disputes.
• Updating and maintenance of the correspondence log with the subcontractors.
• Assist in identification and tracking of all contractual deliverables including bonds, reports and insurance certificates and insurance claims etc.
• Maintaining excellent relationships with internal stakeholders and the Subcontractors
• Assistance in ensuring the Subcontractor’s compliance with contractual obligations during performance of the scope of work by Subcontractors
• Assistance in contractual and legal research on relevant topics, particularly related to the Construction Act of Ontario.
• Contributes to the review of flow-down of obligations, liabilities, risks and performance milestones from the overarching agreements to the Subcontractors

Requirements

• Familiarity with project management approaches, tools and phases of the project lifecycle
• Ability to work collaboratively in a fast-paced, multidisciplinary Joint Venture environment.
• Attention to detail and ability to notice errors
• Excellent oral and written English skills is mandatory
• Ability to understand and interface on complex issues with Construction team members at project site and in office, as required.
• 3-5 years of experience in Subcontract administration of infrastructure projects
• Flexible and adaptable; able to work in ambiguous situations
• Excellent computer skills, including Word, Excel, Power Point, Outlook
• Bachelor’s degree in engineering, Quantity Surveying required (Engineering degree preferred)
• Experience and knowledge of change management principles and methodologies
• Elementary Knowledge and understanding of the legal & Contractual Provisions in subcontract agreements

Benefits

Training + Development

Interview process

Visa Sponsorship

Security clearance