Accounts Payable Analyst

Description

• Assist with collecting W9’s and processing 1099’s before deadline.
• Assist with end-of month closing audit and accruals.
• Assist in preparing positive pay files and setting up fraud filters.
• Track and maintain utility accounts associated with each project and set-up ACH payments for new accounts.
• Review and process emailed invoices in AP mailbox and address any pressing items, queries, check requests, statement research, payment history, and any additional requests as needed. Answer phone calls routed to accounting and assist vendors and clients with requests and questions.
• Ensure proper job costing of invoices and payments where applicable.
• Enter and route invoices for approval through Sage Paperless in a timely manner.
• Maintain AP calendar for vendors whose invoices must be downloaded and paid online (e.g.: insurance, HOA, Home Depot and Clark County property taxes).
• Help maintain vendor masterfile by setting-up new vendors as needed. Collect and update COI and licensing information for new and existing vendors to ensure compliance.
• Prepare appropriate supporting documentation for check cycle and ensure vendors are paid within agreed upon terms. Record 3rd party checks against invoices.
• Accurately review, code and process invoices in Sage Intacct both manually and electronically. Open mail, scan invoices and prepare invoices for processing.
• Interact with and support in-house project teams and work with vendors to resolve any discrepancies or issues.
• Notify and obtain required lien releases from vendors.

Requirements

• Experience preferred in TimberScan Titanium, Sage CM, Sage Intacct, HomeFront, BuildPro and DocuSign.
• Must be proficient in Microsoft Office.
• Prior construction experience and familiarity with lien releases is a plus.
• Strong time management and organizational skills, basic knowledge of GAAP, high degree of attention to detail, and ability to work independently desired. Accuracy is a must.
• High school diploma or general education degree (GED) required.
• Minimum 2 years’ experience with accounts payable or general accounting preferred.
• Ability to handle different projects as assigned. Maintain positive vendor relationships. Work on improving processes and procedures to ensure efficiency.

Benefits

Training + Development

Interview process

Visa Sponsorship

Security clearance