Assistant Property Manager - Pier 57

Description

• Manage all general property duties including vendors, email, and telephone communications.
• Coordination of material delivery, equipment relocation and disposal.
• Assist vendors and contractors in setting up registration in Nexus.
• Assist with monitoring of Work Order submissions and tenant requests.
• Manage A/P of invoices with support of Property Accounting Specialist and Tenant Services Coordinator.
• Review leases and administer obligations of tenant including but not limited to operating covenants, maintenance and repair requirements, and timely rent payments.
• Assist with developing and maintaining positive vendor and third party management company relationships.
• Manage special projects as assigned by Property Manager or General Manager.
• Assist in the preparation and management of risk management activities.
• Respond to tenant needs, ensuring that appropriate departments resolve promptly.
• Assist in preparing and managing bid documents related to operating and capital expense projects.
• Update emergency, tenant, internal and external team, contractor, and vendor contact lists.
• Assist in annual budget creation, reforecasts, and monthly financial variance reporting.
• Assist in administration of contracts (recurring and one time services).
• Serve as conduit of information to all stakeholders related to the construction project (building ownership, tenants, and vendors)
• Coordinate tenant move-ins and move-outs.
• Monitor and report on Property Level KPIs including foot traffic, tenant sales, dwell time.
• Review and approve operating expense invoices; compare to service agreements, contracts, work orders and purchase orders for accuracy.
• Prepare and track contract agreements, work orders, purchase orders, and job cost forms for approved projects.
• Proofreading and editing documents.
• Maintain rapport with tenants by scheduling regular formal meetings with ownership and front line staff.
• Maintain COI information for tenants via Building Engines. Actively Track expiration dates and coverage requirements.
• Coordinate property events as needed (fire drills, evacuations, marketing activations, tenant meetings).
• Partner with Asset Management and Leasing departments to support financial asset plan.
• Collect retail tenant sales, track performance, complete monthly sales reports.
• Participate in Manager-On-Call/Manager-On-Duty weekend and holiday rotation .
• Assist with negotiating and executing service contract agreements.
• Manage the tracking, recoveries, and analysis of property utilities.
• Assist in meeting the day to day property management & administrative demands of the property, including but not limited to, reporting, filing, tracking, organizing information and maintaining the property management inventory and property inspections.

Requirements

• Knowledge of requisitions, site inspections, CAD drawings.
• Baseline knowledge of property and building systems including but not limited to HVAC, plumbing, kitchen equipment, BMS system.
• Familiarity with project timelines and coordination with multiple trades (architects, MEP engineers, contractors)
• Experience with property management software including MRI, Angus, Building Engines, Nexus, 3 rd party insurance verification or similar systems preferred.
• Construction coordination including project planning, cost control, scheduling, and risk management preferred.
• Self-motivation and cross departmental collaboration.
• The ability to meet deadlines, prioritize and accomplish work in order of priority.
• 3 or more years of retail oriented property management experience.
• Being flexible and adaptable to changing timelines and needs.
• All computer applications (Microsoft Word, Microsoft Excel, Microsoft PowerPoint, Microsoft Outlook, Adobe Acrobat, etc.) and hardware related to performance of the essential functions of the job.
• Familiarity with CRE financial reporting software (MRI, Argus , Yardi, Nexus etc.).
• Professionally maintaining composure & effectiveness under pressure and changing conditions.
• Construction management including tenant suites and general building work with preference given to applicants with heavy food and beverage retail tenant management experience.
• Problem solving.
• Proficiency in computer applications, including Microsoft Office, is required.
• Ability to work in a small team environment, with willingness to assist other team members to achieve positive outcomes.
• Must have experience in management of tenant and vendor relations.

Benefits

• This is a full-time, property-level position with no remote or hybrid work schedule. The small office team necessitates all personnel work on-property to meet the daily needs of the asset and provide best in class property management to our tenants and stakeholders.

Training + Development

Interview process

Visa Sponsorship

Security clearance