Inspections Administrator at Allied Fire Protection in McAllen, TX | Kablio

Role

Description

report generation

po management

invoice processing

backflow reporting

credit monitoring

folder management

Research issues with POs from Accounts Payable
Run PO status report to see which pick tickets have not been received from field
Run active/inactive report once a week to make sure it is clean
Go over liens / notices report with Managers and make sure owner info is in CE for liens and notices to be sent.
Run Unposted Freeform and AIA report 2x a month to make sure it is cleaned up
Update billing notes weekly
Research & Verify under/over or duplicate payments and report back to accounting
Backflow reporting to cities and jurisdictions (portals, email, mail original)
Run active report for meetings
Inspector BF license maintenance in portals / cities
Enter PO receipts and upload pick tickets to POs
Scan paperwork to put in Electronic folder
Process Reminders every month
Prep Contract jobs before being sent to contract admin
Monitor credit approval as required (run DNB and check payment history in Sage/Service Trade)
Set up jobs in Service Trade
Create Electronic and Hard Folder
Run monthly billing report for PI / PAI and give to Managers as needed; also send full report at end of month to Managers and Partners
Run job cost detail report for Managers, if needed
Request missing invoices and packing slips from vendors
Research issues from Collections
Issue POs
Run committed cost report to investigate and clean up old cost on jobs
Process reports when returned from inspection superintendent (make sure all information is on report and that all report types are turned in)
Send out invoices to customers

Requirements

microsoft office

computer ease

aia

purchase orders

high school

bachelor's

Ability to work in a fast-paced service/construction team environment
Excellent written and verbal communication skills
Customer Service Experience
Ability to effectively utilize computers and software including Microsoft Office Suite, Computer Ease and other software required by the Company
High school diploma is required
Ability to maintain accurate and auditable records
Ability to prioritize work to balance multiple projects and deadlines
Detail oriented with excellent organization skills
Familiar with/or use of "AIA" for construction billing
Ability to follow verbal and written instructions
Purchasing and Purchase Order Experience
Bachelor’s Degree is preferred

Benefits

Invoice jobs in Sage/Service Trade
100% Office Setting, including sitting, some bending, walking and viewing

Training + Development

Information not given or found

Interview process

Information not given or found

Visa Sponsorship

Information not given or found

Security clearance

Information not given or found

Company

Overview

1998

Year of Founding

The company was established in 1998 by two lifelong friends in a Texas garage.

Multi-Million

Revenue Growth

The company achieved multi-million dollar revenue, reflecting significant growth from its humble beginnings.

24/7

Monitoring Service

Provides round-the-clock dispatch and rapid response for system monitoring, even on third-party systems.

Turned a teenage dream into a fire-safety powerhouse.
Grew into a full-service contractor with six Texas offices.
Specializes in fire sprinkler systems, alarm detection, suppression, extinguishers, monitoring, and underground mains.
Engineers systems early in project planning, coordinating BIM designs and municipal requirements for seamless integration.
Manages everything from design and installation to monitoring, maintenance, inspections, and emergency response.
Trusted by industrial, commercial, healthcare, institutional, and residential clients across Texas on flagship projects.
Notable for its veteran-field-tech culture, apprenticeship training, and owners who still lead crews in the field.
Underground work—including water-main taps, vaults, backflow assemblies, and hydrant mains—sets it apart from peers.

Culture + Values

Environment + Sustainability

Inclusion & Diversity

Articles

Services

About Us

Careers

Role

Description

report generation

po management

invoice processing

backflow reporting

credit monitoring

folder management

Research issues with POs from Accounts Payable
Run PO status report to see which pick tickets have not been received from field
Run active/inactive report once a week to make sure it is clean
Go over liens / notices report with Managers and make sure owner info is in CE for liens and notices to be sent.
Run Unposted Freeform and AIA report 2x a month to make sure it is cleaned up
Update billing notes weekly
Research & Verify under/over or duplicate payments and report back to accounting
Backflow reporting to cities and jurisdictions (portals, email, mail original)
Run active report for meetings
Inspector BF license maintenance in portals / cities
Enter PO receipts and upload pick tickets to POs
Scan paperwork to put in Electronic folder
Process Reminders every month
Prep Contract jobs before being sent to contract admin
Monitor credit approval as required (run DNB and check payment history in Sage/Service Trade)
Set up jobs in Service Trade
Create Electronic and Hard Folder
Run monthly billing report for PI / PAI and give to Managers as needed; also send full report at end of month to Managers and Partners
Run job cost detail report for Managers, if needed
Request missing invoices and packing slips from vendors
Research issues from Collections
Issue POs
Run committed cost report to investigate and clean up old cost on jobs
Process reports when returned from inspection superintendent (make sure all information is on report and that all report types are turned in)
Send out invoices to customers

Requirements

microsoft office

computer ease

aia

purchase orders

high school

bachelor's

Ability to work in a fast-paced service/construction team environment
Excellent written and verbal communication skills
Customer Service Experience
Ability to effectively utilize computers and software including Microsoft Office Suite, Computer Ease and other software required by the Company
High school diploma is required
Ability to maintain accurate and auditable records
Ability to prioritize work to balance multiple projects and deadlines
Detail oriented with excellent organization skills
Familiar with/or use of "AIA" for construction billing
Ability to follow verbal and written instructions
Purchasing and Purchase Order Experience
Bachelor’s Degree is preferred

Benefits

Invoice jobs in Sage/Service Trade
100% Office Setting, including sitting, some bending, walking and viewing

Training + Development

Information not given or found

Interview process

Information not given or found

Visa Sponsorship

Information not given or found

Security clearance

Information not given or found