Executive Admin Coordinator

Description

• Ensure compliance with company policies related to expense reporting and approval process, submit expenses on behalf of the executive. May act as a delegate in reviewing and approving expense reports for the department.
• Reviews timesheets and payroll reports, and enters data into the payroll system.
• Provides administrative support to other business units as needed.
• Organize and facilitate events, such as staff meetings, retreats, and workshops.
• Schedule and manage appointments, meetings, and conferences, while prioritizing phone calls, emails, and inquiries.
• Anticipate and resolve any issues or problems that may arise for the executive.
• Supports, facilitates, and promotes coordination and collaboration across functional teams.
• Oversee budget management, including monitoring expenses and processing invoices.
• Prepare and edit documents, reports, presentations, and correspondence, supporting special projects and initiatives.
• Ensure the confidentiality and security of information and data, maintaining the highest level of professionalism and discretion.

Requirements

• Excellent written and verbal communication skills
• Demonstrated knowledge of corporate and business unit policies procedures and practices
• Flexibility to handle multiple daily deadlines and adapt to changing priorities
• 5-years of administrative experience, including 3-years supporting a senior member of management or other relevant experience
• Experience with Concur or travel/expense software, timekeeping software, AS9, Oracle, SailPoint or service ticket software
• High school Diploma or GED
• Ability to multitask and work with teams and independently in a fast paced, dynamic environment, under deadline pressure with external and internal partners at all levels to deliver results
• Proficient in understanding and ability to use Microsoft 365 and Office tools, and ability to learn new technologies and tools
• Proven ability to manage multiple tasks and projects through strong project management and planning skills
• Demonstrated administrative, organizing and planning skills
• Demonstrated ability to build consensus and establish trust
• Demonstrated ability to work independently with minimal supervision, showing strong ownership and a commitment to producing high-quality work
• Strong organizational, time management, and problem-solving skills
• Demonstrated ability to identify and implement process enhancements and efficiencies
• Demonstrated business acumen
• Meticulous attention to detail

Benefits

Training + Development

Interview process

Visa Sponsorship

Security clearance