Executive Assistant to the CEO

Description

We have a position available for an Executive Assistant in our Regina location. This position will support the CEO by utilizing project management skill sets and administration competencies. With the ability to pace and manage multiple demands and priorities simultaneously, the Executive Assistant will perform a variety of advanced, high-level administrative functions, including coordinating and assisting in preparation of presentations and reports. As well, the position provides administrative support for senior executive calendars, working with outside suppliers and vendors, organizing travel, and management of various projects.

• Manage and coordinate all activities within the Office of the CEO, including making recommendations related to operational and process improvements to ensure these systems support a culture that maintains a high degree of professionalism and customer focus.
• Prepare and support the preparation of internal reporting and technical materials.
• Provide time management assistance to the CEO, Manage calendar, contacts, meetings, travel etc.
• Assist with establishing and coordinating customer and supplier interactions and business processes, to ensure effective and efficient operational delivery.
• Coordination of meetings including creating agenda, minutes and distribution of all documentation.
• Perform administrative office duties such as manage records of ongoing project activities, perform accounting functions related to forecasting and variance management of the office’s budget, analyze and change work processes and develop practical solutions to sensitive and confidential matters.
• Work with Brandt Group of Companies executive services group on companywide initiatives.
• Compose correspondence from very general instructions or in reply to written or verbal enquiries, type, proofread and highlight a variety of confidential materials including reports, general correspondence, and other technical material.
• Maintain a high level of confidentiality in all interactions and maintain confidential files.

Requirements

• High level computer skills specifically Microsoft Word, Excel and PowerPoint.
• Time management – must be able to balance multiple priorities with minimum direction while meeting deadlines.
• Office Education Certificate or relevant years of experience.
• Ability to meet deadlines.
• A certificate in project management is considered an asset.
• Continuous Improvement mindset.
• Minimum of 5 years experience working with Senior Management in a related role.
• Excellent communication, presentation, organizational, and interpersonal skills.
• Understanding of accounting practices with ability to read financial information.

Benefits

Training + Development

Interview process

Visa Sponsorship

Security clearance