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Terracon

Regional Finance Coordinator

Company logo
Terracon
Terracon provides geotechnical, environmental, construction, and materials testing services.
Coordinate project billing, collections, procurement, and finance documentation.
5d ago
Junior (1-3 years)
Full Time
Parma, OH
Office Full-Time
Company Size
5,000 Employees
Service Specialisms
Environmental Services
Geotechnical Engineering
Construction Materials Testing
Industrial Hygiene
Building Science
Environmental Consulting
Site Remediation
Land Development
Sector Specialisms
Environmental
Facilities
Geotechnical
Materials
Industrial
Federal
Technology
Building Enclosure Consulting
Role
What you would be doing
billing management
invoice processing
collections tracking
file management
budget alerts
change orders
  • Create and maintain electronic project files related to financial documentation, which may include contracts, work authorizations, budget tracking, payment applications, client invoices, and internal approvals.
  • May be responsible for new project registrations or timely review of project registrations completed outside the Regional Finance team, ensuring information matches with contract, purchase order and standard client required information.
  • Initiate billing for all eligible projects per schedule.
  • Maintain billing schedule for all projects per contract terms or per schedule arranged with Regional Financial Manager.
  • Writing draft checks from office checkbooks.
  • Review all non-PO backed invoices, add project information, and approve invoices.
  • Research and resolve routine and non-routine billing questions and discrepancies following standard operating procedures.
  • Collaborate with Project Managers, Operational Finance, Corporate Collections, and direct supervisor to resolve outstanding AR issues.
  • Add notes in the collections tool for all collection activities including specifics on invoice submission, expected payment dates, and both internal and external follow-up communications.
  • Create draft invoices per client billing requirements; Send for review and approval to PM’s and additional parties as required by account.
  • Add executed change orders to the system
  • Alert Project Managers to potential budget overages, write downs, and/or Unrecognized Revenue during billing schedule.
  • Apply company quality assurance guidelines and procedures for project document management and retention.
  • Follow up on all invoices open past terms/ average days paid.
  • Fill out onboarding forms for new suppliers not currently in procure to pay system.
  • Assist with opening/closing tasks as needed.
  • Perform routine collections efforts which could include phone calls or emails. Communicate with clients regarding past due invoices.
  • Be responsible for maintaining quality standards on all projects.
  • Finalize invoices in the billing platform and submit invoice packages, including cover pages, applications for payment, lien waivers, and other applicable backup per client billing requirements. Distribute invoices to external clients through various distribution platforms e.g., mail, email, and client portal uploads.
  • Perform CMELMS responsibilities assigned to regional finance staff.
  • When no response from PM during billing timeframe, send email reminders and escalate as required to meet deadlines and financial metrics.
  • Create and approve requisitions for all goods and services, document receipt, and ensure accuracy of project information on invoices.
  • Process WIP removals when appropriate or as requested.
  • Assist with budget management.
  • Follow safety rules and practices and other safety requirements for all projects. Participate in pre-task planning. Report any safety issues or concerns to management.
What you bring
problem-solving
driver’s license
communication
associate’s degree
  • Excellent attention to detail and problem-solving skills.
  • Valid driver’s license with acceptable violation history.
  • Strong communication and coordination abilities.
  • Associate’s degree with a minimum of 2 years’ related experience. Or in lieu of a degree, a minimum of 4 years’ related experience.
Benefits
  • Office credit card reconciliations in expense report portal.
  • Per Diems/Cash Advances.
Training + Development
Information not given or found
Interview process
Information not given or found
Visa Sponsorship
Information not given or found
Security clearance
Information not given or found
Company
Overview
Founded in 1965
Year Established
The company was established in 1965 and has since grown significantly.
  • The company’s expertise spans a wide range of sectors, including industrial, infrastructure, energy, and residential, to name a few.
  • Engineers and scientists work on diverse projects from designing foundations for skyscrapers to providing environmental assessments for infrastructure developments.
  • They are involved in large-scale projects across the United States, helping to shape cities, improve infrastructure, and protect the environment.
  • Known for their innovation and commitment, leveraging cutting-edge technologies and deep technical expertise to solve complex challenges in construction and environmental sectors.
  • The firm’s multidisciplinary approach allows them to offer solutions that integrate geotechnical, environmental, and construction disciplines in a seamless manner.
Culture + Values
  • Prosperity
  • Caring
  • Courage
  • Curiosity
  • Excellence
  • Integrity
  • SAFETY – We Do Everything Safely
  • INTEGRITY – We Do the Right Thing
  • TEAMWORK – We Work Together
  • ENTREPRENEURISM – We Build Solutions
  • Client Service
  • Employee Well‑Being and Development
  • Employee Ownership
  • Ethics and Integrity
  • Quality
  • Safety
  • Financial Performance
  • Growth
Environment + Sustainability
4,800 metric tons
Concrete Diversion from Landfills
The company successfully diverted a significant volume of concrete cylinders from landfills in 2023, reducing material waste and environmental impact.
64 million tons CO₂
CO₂ Emissions Avoided with GripTerra
Using GripTerra wind foundation designs, the company avoided a substantial amount of CO₂ emissions for a 100-turbine project, showcasing innovative reductions in carbon footprint.
60% concrete reduction
GripTerra Material Efficiency
GripTerra designs reduced concrete usage by 60% per foundation, significantly lowering material requirements and environmental impact compared to traditional methods.
3 million tons CO₂
CO₂ Savings from Solar Projects
By reducing embedment depth by 1 ft on 250 MW solar projects, the company achieved substantial CO₂ savings, highlighting its commitment to sustainable energy solutions.
  • Expanded recycling for laboratory concrete testing materials and office recyclables
  • Formally aligned sustainability to United Nations Sustainable Development Goals (SDGs) in 2022, prioritizing SDG-4, 9, 12, and 13
  • Completed an Emissions Target Plan in 2023 with a 15% revenue-based GHG emissions intensity reduction goal over five years, following EPA GHG protocols
  • Set net-zero aligned targets via Emissions Target Plan aimed at 2028 (five years from 2023)
  • Achieved a 4% year-over-year emissions intensity reduction in 2023
  • Employs Sustainable and diverse supplier procurement practices
Inclusion & Diversity
ERGs Increased 3x
Employee Resource Groups Expansion
Employee Resource Groups expanded from 3 to 6, representing grassroots, employee-organized initiatives open to all.
20+ Members
Inclusive Culture Team
An Inclusive Culture Leadership Team of ~20 employee-owners guides the company's strategic inclusion efforts.
  • Annual listening sessions and engagement surveys assess inclusion culture.
  • Observed industry inclusion events: Women in Construction Week, Construction Inclusion Week, Black History Month, Women’s History Month, International Day of Women and Girls in Science, International Women’s Day.
  • Terracon Foundation provides grants to organizations promoting inclusion among underrepresented groups.
  • Women’s representation metrics: (if available) [Note: no gender percentages publicly available on provided sources].
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