Executive Secretary(Office/On-Site)

Description

• Send out timely email reminders for upcoming meetings and events to all participants;
• Respond to client phone calls, requests and complaints, utilizing positive customer service;
• Maintain the CEO's schedule coordinating WCMHN, Site specific, and various state-wide obligations;
• Act as a support liaison to the Learning Management System (LMS) for the organization, fielding calls for technical and registration assistance;
• Prioritize and coordinates data and assignments for action by the CEO;
• Coordinate and publish the Network Newsletter;
• follow complex instructions;
• Maintain WCMHN Sharepoint and uploading various documents;
• Coordinate and schedules network wide new employee orientation;
• Promote and coordinate the WCMHN employee recognition program;
• interact effectively with supervisor, co-workers and general public;
• Maintain overtime databases utilized throughout Network;
• work independently on administrative tasks and make decisions within framework of departmental policies;
• Take and transcribes confidential correspondence from the CEO;
• Prepare Medicare applications for all licensed staff;
• Act as a confidential liaison around HR issues between Labor and Management;
• Collaborate with HR to ensure Joint Commission compliance;
• Act as administrative liaison to various network wide work groups and committees at the request of the CEO;
• Collect information, prepare agendas, compose minutes, and distribute materials;
• Assist our clients so they can achieve success;
• Maintain performance appraisal processes including annual service ratings, and Competency Based Functional Job Descriptions;
• Perform administrative tasks through interaction with the public and routine contacts with the Office of the Commissioner and other state executives;
• Promote and perform safe work practices and observe all confidentiality and client rights regulations
• Act as a liaison between the CEO and other WCMHN managers, Network Agency Directors, clients, staff and the general public;
• Stay connected! Log in daily to your JobAps Personal Status Board to track your status and check email (including spam/junk folders) for updates and tasks.

Requirements

• Ability to
• English grammar, spelling and punctuation;
• Experience using Microsoft Outlook to manage calendars, email inboxes, coordinate meetings, and other scheduling needs
• Considerable knowledge of
• Referral Questions: This posting may require completion of additional Referral Questions (RQs), which must be completed by the questionnaire’s expiration date. If requested, RQs can be accessed via an email sent to you after the job close date or by visiting your JobAps Personal Status Board (Certification Questionnaires section).
• Experience using Microsoft Excel to create reports and manage data, including using formulas and pivot tables
• All state employees must adhere to Connecticut's Policy for a Drug Free Workplace.
• take accurate and complex dictation;
• Supervisory ability.
• Experience building relationships and supporting individuals across all organizational levels to increase communication between departments and increase employee engagement
• Experience working in a fast-paced health system and adapting quickly to changing priorities and demands
• Experience managing multiple high-priority tasks simultaneously while producing error-free work and meeting deadlines
• A comprehensive medical examination, including a drug screening, will be required of all applicants upon a conditional offer of employment.
• Considerable interpersonal skills;
• Experience using Microsoft PowerPoint and Word to create complex presentations and communications
• Experience managing confidential or sensitive information, such as personnel records, financial data, and regulatory documents

Benefits

• A healthy work/life balance to all employees
• Professional growth and development opportunities

Training + Development

Interview process

Visa Sponsorship

Security clearance