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Executive Assistant
Arconic
Perform a wide range of administrative tasks and support for senior-level managers at Arconic Tennessee Operations
23d ago
Experienced (8-12 years), Expert & Leadership (13+ years), Intermediate (4-7 years)
Full Time
Alcoa, TN
Office Full-Time
Company Size
14,000 Employees
Service Specialisms
Aerospace
Automotive
Industrial Manufacturing
Engineering
Advanced Materials
Technology Solutions
Sector Specialisms
Aerospace & Defense
Automotive & Commercial Transportation
Building and Construction
Industrial Solutions
Packaging
Role
What you would be doing
client support
info management
process tracking
minute taking
coordination
data management
- Liaise with executive and senior administrative assistants to handle requests and queries from senior managers
- Manage information flow in a timely and accurate manner
- Assist in the documentation and tracking of various processes –
- Take minutes during meetings
- Screen and direct phone calls and distribute correspondence
- Act as the point of contact among senior managers, employees, clients, and other partners
- Develop and maintain a filing system
- Act as an office manager by keeping up with office supply inventory
- Provide general support to visitors
- Manage calendars and arrange meetings
- Prepare weekly, monthly or quarterly reports as needed
- Maintain contact lists
- Post content on the location’s TV monitors and website
- Organize and maintain the office filing system
- Format information for internal and external communication – memos, emails, presentations, reports
- Submit and reconcile expense reports
What you bring
export compliance
communications
bachelor's degree
microsoft office
work experience
time management
- 730, et seq.) and/or the International Traffic in Arms Regulations (ITAR). Authorizations from the relevant government agency may be required to meet export control compliance requirements.
- Excellent verbal and written communications skills
- Bachelor’s degree from an accredited institution
- Discretion and confidentiality
- High school diploma or GED
- Excellent skills in Microsoft Office including PowerPoint, Excel, and Outlook
- Familiarity with office gadgets and applications (i.e., E-calendars, MS Teams, Smartsheet, etc.)
- Strong writing and review skills
- Employees must be legally authorized to work in the United States. Verification of employment eligibility will be required at the time of hire. Visa sponsorship is not available for this position.
- This position requires access to controlled technology, as defined in the Export Administration Regulations (15 C.F.R.
- Work experience as an Executive Assistant, Personal Assistant, or similar role
- 3 years experience in a related field
- Outstanding organizational and time management skills, creative and willing to take work independently
- Book travel arrangements
- Order meals for various meetings
Information not given or found
Interview process
Information not given or found
Visa Sponsorship- employees must be legally authorized to work in the united states. verification of employment eligibility will be required at the time of hire. visa sponsorship is not available for this position.
- access to controlled technology may require authorizations from relevant government agencies to meet export control compliance requirements.
People also searched
Company
Overview
- Designs and manufactures innovative engineered products for industries like aerospace, automotive, and industrial sectors.
- Formed from the spin-off of Alcoa's engineered products division, emphasizing precision and advanced technologies.
- Delivers solutions integral to some of the world's most demanding industries, improving performance, efficiency, and sustainability.
- Proud legacy of innovation, with decades of experience in materials science and engineering.
- Notable projects include aerospace components, automotive lightweighting solutions, and advanced industrial materials.
- Products are used in everyday applications, from aircraft engines to consumer electronics, making a significant impact on global infrastructure.
- We are committed to safety in everything we do.
- We act with integrity, fairness, and transparency.
- We hold ourselves and each other accountable for delivering results.
- We build lasting relationships with customers and create value by meeting their needs.
- We drive innovation by fostering a culture of continuous improvement.
- We are committed to responsible environmental practices that benefit people and the planet.
20% Improvement
Energy Efficiency
Achieved a 20% improvement in energy efficiency over the past five years through innovative production methods and process optimizations.
Net-Zero by 2050
Greenhouse Gas Emissions Goal
Committed to achieving net-zero greenhouse gas emissions by 2050, aligning with global sustainability targets.
- Focus on reducing the carbon intensity of production processes.
- Offering sustainable products such as aluminum for lightweighting and energy-efficient solutions.
- Active engagement in circular economy practices, including aluminum recycling.
30% Women Leadership Goal
Women in Leadership
Aim to achieve 30% representation of women in leadership positions by 2025.
- Tracks and reports on gender diversity and inclusion efforts annually.
- Promotes a culture of respect and inclusion through leadership development and training programs.
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