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Facilities Compliance Administrator
Minto Group
Provides admin support to compliance team, handling inbox, reports, minutes, vendor liaison
7d ago
Intermediate (4-7 years), Expert & Leadership (13+ years), Junior (1-3 years)
Full Time
Ottawa, Ontario, Canada
Onsite
Company Size
700 Employees
Service Specialisms
Property Development
Construction services
Project Management
Design
Engineering
Architecture
Technical Services
Sector Specialisms
Residential
Commercial
Apartment Rentals
New Homes
Condos
Furnished Suites
Commercial Space
Role
What you would be doing
repair tracking
tag tracking
inventory management
training scheduling
invoice coordination
meeting minutes
- Attend compliance team meetings, accurately record minutes, and distribute them to participants.
- Review and circulate quotes to appropriate stakeholders; monitor the progress of repair activities.
- Oversee the compliance team general inbox, ensuring timely filing and distribution of reports to relevant parties and locations, and maintaining consistent coverage during staff absences.
- Track and update records related to red tags, including sprinkler impairments and TSSA tags.
- Oversee Compliance folders to ensure all materials remain current and properly maintained
- Coordinate meetings with site teams during business travel.
- Organize annual compliance training schedules with site operations for Life Safety; track completion of training by team members.
- Serve as a liaison between vendors and accounts payable to address invoice issues or inquiries, including facilitating TSSA invoice approvals.
- Assist with managing and maintaining a current inventory of equipment.
What you bring
bilingual
3+ years
university degree
microsoft office
- Bilingualism is considered an asset.
- At least three (3) years of relevant professional experience.
- Post-secondary education at the university or college level.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, Project).
- Flexible summer hours to help you make the most of your time
- Exciting career paths across a dynamic and purpose-driven organization
- Competitive compensation with performance-based annual bonus
- Peer-to-peer recognition platform that celebrates your contributions
- RRSP matching program and paid time off program to support your future and recharge
- Professional development and learning support to fuel your growth
- Comprehensive benefits starting on day one—including unlimited physiotherapy, 24/7 access to healthcare professionals and physicians through our dedicated telemedicine service, and parental leave
Information not given or found
Interview process
Information not given or found
Visa SponsorshipInformation not given or found
Security clearanceInformation not given or found
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Company
Overview
Since 1955
Year Established
The company has evolved into a leading developer and operator in the real estate industry with a strong foundation in history.
Thousands of Homes
Developed Properties
The company has built numerous award-winning residential communities across Canada.
- The company has a rich history of creating exceptional residential, commercial, and mixed-use developments.
- Known for its innovative approach, focusing on high-quality, sustainable projects with lasting value.
- From condominiums to office spaces, the portfolio spans urban and suburban markets.
- Minto’s commitment to craftsmanship and attention to detail has made it a trusted name in real estate development.
- The company has expanded its operations to include mixed-use developments and commercial properties.
- Reputation in the real estate market is supported by financial stability and strategic growth.
- We believe in building strong relationships and a culture of respect, trust, and collaboration.
- We value continuous improvement and innovation, embracing new ideas and learning from every experience.
- We take ownership and accountability for our actions, striving to make a positive impact on the communities we serve.
- We believe in the power of teamwork and inclusivity, respecting diverse perspectives and fostering a supportive environment.
- We are committed to safety, well-being, and environmental responsibility, ensuring sustainable practices in everything we do.
50% Carbon Reduction
Emissions Target
Aiming to reduce carbon emissions by 50% compared to 2018 levels by 2030.
100% Green Certifications
Sustainability Goal
Committing to achieve green certifications for all new residential and commercial properties.
Net Zero by 2050
Long-term Environmental Goal
Aiming to achieve net zero emissions by 2050 through sustainable practices and energy efficiency.
- Focus on sustainable building practices, energy efficiency, and reducing environmental impact.
- Incorporating green building technologies and renewable energy sources.
38% women in leadership
Gender Representation
The leadership team reflects a strong commitment to gender diversity.
- Employees are valued for their unique perspectives and talents.
- Aim for gender parity at all levels of leadership.
- Focus on recruiting diverse talent and ensuring equal opportunities for all employees.
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