Maintenance Clerk

Description

• Run errands as needed
• Requisitions - Process requisitions for parts and supply orders using the vCommerce online catalogue. All orders should be coded with the appropriate account or project or communicate missing information to the requisitioner.
• Requisition Approvals - Communicate needed approvals to the appropriate manager to move a requisition to a purchase order status. This may include an email and follow up phone call to ensure the order is able to be placed.
• Timecards -Enter employee punches and time transfers for the prior day activity. Provide an exception report to all department managers of employees missing timesheets or meal penalties. (This process should be completed first thing in the morning). Timecard corrections should be handled promptly by communicating and taking guidance from the payroll department and as soon as a pay issue is identified. Department and office manager should be notified as well.
• Credit Card Account Coding - Credit card purchases using P Card should be kept to a minimum and follow the procurement department guidance when making purchases outside of national alliance vendors. Credit cards should be reclassed and verified to avoid costs hitting a Central Service department
• Track Per Diem – Track and maintain overnight stays by hourly workforce for Per Diem meal payments throughout the month. To be submitted no later than the first week of the month.
• Participate in weekly safety meetings
• Outside Services - Call for pickup of scrap metal, used oil, universal waste, batteries and other needed services
• Purchase Orders - Provide timely purchase order numbers to the vendor and requisitioner, as well as an estimated delivery date for the expected item/s.
• Perform fire extinguisher, AED and eye wash station inspections once per month to inspect for proper operation and last service dates
• Maintain office records in accordance with the accounting retention policy

Requirements

Benefits

Training + Development

Interview process

Visa Sponsorship

Security clearance