Administrative Assistant

Description

The Administrative Assistant position performs routine administrative functions such as scheduling reservations at the Westhaven amenities, answering phones, customer service, ordering supplies, managing calendars and software, and other duties assigned.

• Perform website updates.
• Assist with maintaining schedules and room reservations at Residents’ Club (i.e., fitness classes, other classes, group and club meetings, etc.)
• Run errands when needed.
• Issue FOB’s to new homeowners/renters/golf members.
• Vet potential Instructors for classes at Residents’ Club.
• Issue and maintain Facility Agreements for Instructors teaching at Residents' Club.
• Manage private reservations at the Residents’ Club and other amenities that are available for rent.
• Maintain inventory of supplies and order for clubhouse, fitness, pools, and office.
• Support and assist with events, programs, activities, etc.
• Add events, classes, etc. to websites, also creating flyers, printed materials.
• Assist with management of resident database (entering new homeowners/renters/golf members, removing homeowners who have moved out, updating info when needed, etc.).
• Assist with answering phones and responding to resident emails and requests.
• Fill in at front desk as needed.

Requirements

• Strong working knowledge of Microsoft Office including Excel
• Strong working knowledge of Microsoft Office and basic website management.
• Ability to lift up to 35 lbs.
• Excellent written and verbal communication skills.
• College Degree Preferred
• Strong interpersonal skills, and the ability to deal professionally with clients, vendors, and co-workers on the phone and in person.
• Ability to work independently and collaboratively, prioritize work and ask for further clarification when necessary.
• Ability to work under pressure with tight time constraints, as well as the ability to deal with frequent interruptions, unresolved situations, frequent change, delays, or unexpected events.
• Excellent organizational and time management skills, ability to take initiative, use good judgment, demonstrate a strong sense of urgency and attention to detail, and carry multiple projects through to completion.
• Minimum 3 years’ experience in similar administrative role
• Ability to keep sensitive information highly confidential.
• An open mind for new ideas and creative methods

Benefits

Southern Land Company believes that community is the heart of every successful development project. With that as our starting point, we create residential developments around the country that provide a generous, comfortable lifestyle to those that call them home. In support of our single family and multifamily projects, we also undertake key retail, office, and recreation developments to craft convenient, complete communities. We believe in big ideas and paying attention to every detail required to realize them.

Southern Land Company is an Equal Opportunity Employer (EOE) and we seek to create an inclusive work place that embraces diverse backgrounds, life experiences and perspectives. Southern Land Company offers a competitive benefits package, including 401k and paid time off. Southern Land Company is a Drug Free Workplace. For more information, please visit our website at www.southernland.com.

• A strong compensation and benefits package, including health, vision, dental, 401k with a strong match and more!

Training + Development

Interview process

Visa Sponsorship

Security clearance