Office Facilities Manager

Description

This dual role combines hands-on facilities maintenance support with responsibility for office coordination, ensuring a safe, efficient, and professional workplace for all employees. The ideal candidate will be equally comfortable managing maintenance schedules and contractors as they are overseeing office operations, budgets, and administrative processes.

• Ensure statutory inspections (fire alarms) are completed and records maintained.
• Liaise with external contractors, engineers, and service providers, ensuring compliance with site safety and performance standards.
• Coordinate meeting rooms, site access, and visitor management.
• Carry out or coordinate maintenance and repair tasks (basic electrical, plumbing, painting, or general repairs).
• Oversee waste management, recycling and site cleanliness.
• Oversee administrative functions including reception, stationery, supplies and general office upkeep.
• Manage day-to-day office operations, ensuring an efficient and well-organised working environment.
• Supporting all visitors PPE for Site tours
• Support site projects such as refurbishments, layout changes, and facility upgrades.
• Support internal communications, staff events, and company initiatives.
• Work closely with the UK Health and Safety, Environmental and Facilities Manager to maintain safe working conditions across the site.
• Manage service contracts (cleaning, catering, utilities, office equipment, etc.).
• Oversee the day-to-day running and upkeep of the site’s facilities, including production, warehouse and office areas.
• Conduct regular site checks and inspections to ensure compliance with legislation and company procedures.
• Manage planned and reactive maintenance programmes, ensuring timely completion and minimal disruption to production.
• Track and report on facilities performance, maintenance schedules, and supplier KPIs.
• Track and control all contractors that come onsite
• Oversee facilities and support the UK Health and Safety, Environmental and Facilities Manager with office-related budgets, ensuring cost control and efficient procurement.
• Ensure office procedures are followed and updated as needed.
• Support risk assessments, contractor control and emergency response planning.
• Maintain documentation for inspections, permits and safety records.
• Identify opportunities for operational improvement and cost savings.

Requirements

We are seeking a proactive and versatile Office and Facilities Manager to oversee and support the smooth operation of our Droitwich site, including both production and office environments.

• Sound understanding of UK health, safety, and compliance standards.
• NEBOSH or IOSH qualification.
• Excellent time management and multitasking ability.
• Experience supporting lean or continuous improvement initiatives.
• Strong leadership skills with a collaborative, team-oriented approach and a bias for action.
• Proficient in Microsoft Office (Word, Excel, Outlook) and comfortable with maintenance or facilities software.
• Ability to simplify complex problems, perform root cause analysis, and provide clear recommendations.
• Hands-on, can-do attitude with strong attention to detail.
• Reliable, adaptable, and self-motivated.
• High attention to detail and strong organizational abilities.
• Proven experience in facilities management, maintenance coordination, or a similar operational role (preferably in a manufacturing or production environment).
• Experience managing office operations and supplier contracts.
• Excellent organisational, problem-solving, and communication skills.
• Basic hands-on maintenance skills and ability to coordinate external contractors.
• Team-oriented with strong interpersonal skills.
• First Aid or Fire Warden certification.
• Excellent verbal and written communication skills.
• IWFM (BIFM) or Facilities Management-related qualification.
• Exceptional customer service orientation.

Benefits

As a member of our team, you'll dive into an environment that encourages learning and boundary-pushing every day. You'll be part of an agile and dynamic workplace where today's solutions are built for tomorrow's challenges.

Training + Development

Interview process

Visa Sponsorship

Security clearance