Staff Accountant

Description

This is an excellent opportunity for an ambitious individual to develop their managerial, accounting, and finance skillsets in a 70-year-old company undergoing significant growth and change. The Staff Accountant – Accounts Receivable will assist with accounts receivable functions, billing, and general ledger/other special projects

• Assist in the preparation of customer billings based on labor hours and units incurred, in alignment with contracts, rates, and company policies.
• Manage automated timekeeping applications to ensure accurate capture of labor hours and reimbursable expenses.
• Partner with Operations and other internal stakeholders to resolve questions related to timekeeping, billing, and customer accounts.
• Reconcile general and subsidiary bank accounts by gathering, reviewing, and balancing relevant information.
• Carry out all accounts receivable, billing, and related financial reporting with speed, accuracy, and adherence to internal deadlines and customer requirements.
• Investigate and resolve discrepancies in billing and accounts receivable, including missing documentation, short payments, unapplied cash, and disputed invoices.
• Electronically move approved hours and expense reimbursements into the automated billing application and reconcile to supporting documentation.
• Support internal and external audits by providing AR, billing, and cash application documentation as requested.
• Assist the Accounting team with the month-end closing process, including journal entries, AR and bank reconciliations, and supporting schedules.
• Prepare and submit recurring and ad hoc billing and accounts receivable reports to the supervisor and broader Accounting team.

Requirements

Strong technology skills are preferred, as this individual will interact with several automated applications and will be required to manipulate data using Excel formulas. The candidate should be experienced in entering data with a high level of attention to detail and have solid math skills to make necessary calculations. The ideal candidate will be a thorough professional with strong communication abilities and a proactive, team-oriented mindset.

• Warehouse Operations – Understanding of warehouse processes and workflows related to receiving, shipping, and inventory.
• Systems & Technology Proficiency – Comfortable working in ERP/accounting systems and intermediate Excel skills (v-lookups, pivot tables, filters).
• Ability to work independently as well as collaboratively as part of a team in a fast-paced, growth-oriented environment.
• Solid math and numerical skills to support billing calculations and account reconciliations.
• Proficiency in Microsoft Excel, including the ability to manipulate and analyze data using formulas, lookups, and pivot tables.
• Collaboration & Communication – Clear, professional communication with internal partners and external customers; able to balance firmness with customer service.
• Effective written and verbal communication and interpersonal skills, including the ability to interact professionally with internal partners and external customers.
• Demonstrated ability to meet deadlines and work under pressure, particularly during month-end and quarter-end close.
• Computer savvy with a working knowledge of relevant accounting and productivity software.
• Financial Management & Reporting – Ability to prepare reconciliations, support the month-end close, and interpret AR aging and trends.
• BA/BS degree in Accounting is required.
• Analytical and problem-solving skills with the ability to investigate and resolve discrepancies.
• 3–5 years of accounting experience, including exposure to accounts receivable and/or billing.
• Accounts Receivable & Billing Management – Demonstrated experience with full-cycle AR (billing, cash application, collections, reconciliations).
• Strong proficiency with large ERP systems; NetSuite and Microsoft Dynamics 365 experience strongly preferred.
• Attention to Detail & Accuracy – Strong focus on data integrity and error-free work in a high-volume environment.
• Familiarity with general accounting principles and basic GAAP concepts.
• Strong attention to detail with a high degree of accuracy in data entry and reconciliations.

Benefits

This is a full-time, exempt position. Standard work hours are Monday through Friday during normal business hours. Additional hours may be required at month-end, quarter-end, year-end, or during peak periods to meet deadlines and support business needs.

Training + Development

Interview process

Visa Sponsorship

Security clearance