Administrative Assistant - Michels Pacific Energy

Description

• Provide administrative support to department: schedule meetings, process mail, assist with correspondence, make copies, maintain standard department materials and manage distribution.
• Work with Michels Pacific Energy, Inc. and the Michels Family of Companies on a variety of clerical related tasks.
• Facilitate invoice billing: internal invoices and tracking/management of payment status
• Assist management with development and assembly of presentation materials.
• Maintain and promote a strong safety culture for all employees, vendors, and customers and follow all safety and environmental policies, procedures and regulations. Identify and communicate workplace hazards and correct or seek assistance in correcting unsafe actions or conditions.
• Write, proofread and distribute/mail correspondence, reports, and letters as requested.
• Check and prepare invoices for approval; route to Accounts Payable for payment and complete necessary follow up work.
• Track and record payroll records. Perform transactional data entry into systems with a high degree of accuracy. Scan, organize, and file payroll documents.

Requirements

• You enjoy collaborating and communicating with your teammates
• Strong problem-solving skills and a proactive approach to tackling challenges.
• You thrive in fast-paced environments under tight deadlines
• Ability to multitask and prioritize workloads in a fast-paced environment.
• Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook)
• High school diploma or GED, 0 to 3 years of related administrative experience, or an equivalent combination of education and experience
• Exceptional organizational and time-management skills, with strong attention to detail.
• Excellent verbal and written communication skills.
• You deliver exemplary customer service through interactions with others
• A high level of professionalism and discretion in handling confidential information.

Benefits

• We reward hard work and dedication with limitless opportunities
• We invest an average of $5,000 per employee on training each year
• We offer a comprehensive benefits program, including Health, Dental, Life, Flexible Spending Accounts, Health Savings Account, Short Term and Long-Term Disability Insurance, 401(k) plan, Legal Plan, and Identity Theft and Monitoring Plan. Depending on your positions and location you may participate in a different benefit plan.

Training + Development

Interview process

Visa Sponsorship

Security clearance