Fiscal/Administrative Assistant

Description

• Stay connected! Log in daily to your JobAps Personal Status Board to track your status and check email (including spam/junk folders) for updates and tasks.
• Applying and researching bargaining unit contract requirements
• Ensures that expenditures plus encumbrances are within appropriation limits;
• Performs paraprofessional level work in fiscal and administrative activities;
• utilize EDP systems for financial management.
• basic procedures of budget preparation and control;
• Independently prepares renewal or new contracts based on awards;
• Independently performs purchasing functions including preparing and processing purchase orders and requisitions, authorizing routine purchase orders, and preparing requests for proposals;
• Calculating payouts, retroactive payments, and other adjustments
• Independently accountable for an accounts receivable or accounts payable process including varied and complex procedures and activities;
• Calculates rates involving complex arithmetical formulas;
• Ensures that routine payments are in compliance with contract provisions;
• Gathers and consolidates payroll and expenditure data for budget preparation;
• Reviews routine expenditures for compliance with itemized budgets;
• Independently performs bookkeeping and basic accounting activities such as maintaining, balancing, and reconciling an interrelated group of accounts;
• Communicating sensitive payroll and benefits information professionally
• Prepares simple financial statements and assists in preparation of complex financial statements;
• understand and apply statutes and regulations;
• Compiling and analyzing payroll data using Core-CT and Microsoft Office
• Auditing payroll, benefits, and attendance records
• audit financial documents;
• Utilizes EDP systems for financial records and reports;

Requirements

• Experience working independently and making decisions based on established guidelines and procedures
• Referral Questions: This posting may require completion of additional Referral Questions (RQs), which must be completed by the questionnaire’s expiration date. If requested, RQs can be accessed via an email sent to you after the job close date or by visiting your JobAps Personal Status Board (Certification Questionnaires section).
• Ability to
• Experience using Microsoft Office applications, including Teams, Outlook, Word, and Excel
• Knowledge of
• Working independently, adapting to shifting priorities, and solving problems in a fast-paced environment
• Experience compiling, analyzing, and reporting payroll data
• Considerable ability in arithmetic computations;
• interpersonal skills;
• College training may be substituted for the General Experience on the basis of fifteen (15) semester hours equalling one-half (1/2) year of experience to a maximum of two (2) years.
• Experience monitoring and researching collective bargaining agreements
• One (1) year as a Pre-Professional Trainee in fiscal/administrative work may be substituted for the General Experience.
• oral and written communication skills;
• Experience communicating confidential payroll and benefit information with employees
• Experience using CORE-CT Payroll, Benefits, and Human Resources modules
• bookkeeping, financial record keeping and basic governmental accounting principles and practices;
• Experience performing payroll functions at or above the level of Payroll Clerk

Benefits

• A healthy work/life balance to all employees
• Full time, 40 hours per week
• Hybrid/telework opportunity available
• Professional growth and development opportunities

Training + Development

Interview process

Visa Sponsorship

Security clearance