Paralegal

Conveyancing or Off the Plan (OTP) Transactions

• Preparing deeds or other legal documentation off precedents.
• Assist with research on various topics including, for example, changes in legislation affecting OTP or property development
• Create and maintain OTP Folders
• Preparing pre-exchange and post-exchange summaries for internal stakeholders
• Coordinating and facilitating settlement, extensions, rescissions, terminations etc. Liaising with internal and external stakeholders accordingly.
• Diarizing key dates post exchange (including payment or other key obligations) including reminders.
• Maintaining OTP inbox for various project sales
• Coordinating and assisting with condition precedents (CPs)
• Coordinating VOIs and arranging for document execution
• Preparing documentation for DocuSign or execution.
• Preparation and review of Master documentation (Options, Contracts, 88B and draft dealings)
• Ordering searches conducting due diligence
• Liaising and coordinating with external law firms on presale certification & presale requirements.
• Facilitating exchange of acquisition transaction documents.
• Instructing law firms on proposed amendments for acquisitions (incorporating CG preferred amendments or bespoke).
• Prepare reports, summaries and briefs
• Transacting in PEXA on stand alone or non-OTP matters
• Stamping trust deeds, arranging for certifications etc.
• Liaising with internal teams and external law firms on calculation and payment of duty.
• Preparation and lodgment of Caveats, Mortgages, withdrawals etc.
• Preparing internal excel spreadsheets for project sales (exchanges, settlements, rescissions etc.)
• Liaising with internal teams and instructing/coordinating OTP negotiations and exchanges
• Maintain an organised filing system for documents, records, and confidential information (mostly online but may include some physical filing)
• Liaising with external law firms to facilitate settlement
• Preparing and coordinating standing instructions for amendments
• Assisting with administrative tasks such as printing, scanning, preparation of briefs or folders etc.
• Prepare summaries on initial review of proposed transaction documents (exclusivity deeds, options, contracts)
• Coordinating the preparation of OTP contracts post sales advice.
• Liaising and updating accounts teams on key payment obligations from transactions.
• Assisting with legal negotiations and legal due diligence.
• Assist with document preparation, filing, scanning and saving documents

Finance (Presales and CPs)

We are seeking a highly motivated and detail-oriented Paralegal to join our team for 6-months minimum with potential to extend to 12 months or longer. The successful candidate will be responsible for providing comprehensive support to the General Counsel and other stakeholders within the business. The Paralegal will ensure smooth operations, effective communication, and efficient management of tasks related to an array of various legal matters and overall administrative functions.

• Exceptional organisational and time management skills, with a high attention to detail
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and PEXA.
• Conveyancing License desirable
• Experience with Clickup and Trisearch desirable
• 10-15+ years of experience as a paralegal or senior licensed conveyancer, with a focus on conveyancing, off the plan developments (with presale finance experience).
• Strong communication skills (both written and verbal).