Personal Assistant at John Holland in Herston, Queensland, Australia | Kablio

Role

Description

financial records

meeting coordination

diary management

travel arrangements

report preparation

stakeholder liaison

Manage the day-to-day activities of at least one General Manager in the Infrastructure business unit and provide ad hoc support to their team
Manage financial records such as expenses, invoices, and purchaser requisitions
Monitor and respond to communications on behalf of the General Manager
Coordinate all aspects of internal and client meetings, preparing agendas, typing minutes, and distributing to the relevant stakeholders
Communication with client representatives, external vendors, subcontractors, and community stakeholders as needed
Oversee and coordinate management diaries, which will include scheduling and calendar planning
Coordinate travel and accommodation arrangements.
Provide Administrative support, such as preparation of correspondence, presentations, marketing material and reports for current and potential customers

Requirements

highly organised

microsoft office

computer skills

communication

confidentiality

A highly organised individual who can prioritise multiple conflicting deliverables
Proficient computer skills and knowledge of relevant software such as Microsoft Office Suite
An excellent people person with well-developed communication skills
Able to thrive in a dynamic and busy environment
Able to treat sensitive information with a high level of confidentiality

Benefits

Career progression underpinned by our exciting pipeline of work means you'll have the opportunity to work on iconic projects that are shaping cities and communities.
Competitive remuneration with salary continuance, and salary sacrifice options.
Great leave benefits including 18 weeks paid parental leave with super and up to an extra 18 weeks of super paid on further periods of unpaid parental leave, multicultural leave exchange and two extra days to prioritise your wellbeing.
Flexible working that works for you as we know flexibility means different things to different people. Whether its flexi-hours, flexi-parenting, flexi-leave, flexi-shifts, flexi-work, we're committed to helping our people work flexibly.
Learning and development opportunities where you’ll have access to emerging talent programs, building your career through clear career pathways, plus technical and leadership training and development opportunities.

Training + Development

Information not given or found

Interview process

Information not given or found

Visa Sponsorship

Information not given or found

Security clearance

Information not given or found

Company

Overview

Founded 1949

Year Established

The company has been a cornerstone of infrastructure and property development since its establishment.

The company’s rich legacy includes major projects across transport, energy, water, and infrastructure sectors.
Recognized for delivering complex and large-scale projects in Australia and internationally.
Focus on collaboration and innovation to develop a strong reputation in the construction industry.
Notable projects include the Melbourne Metro Tunnel, Sydney's WestConnex, and large-scale renewable energy initiatives.
Combines expertise in civil engineering, building, and urban development to provide sustainable solutions.
A key player in the government infrastructure space, contributing significantly to public projects.

Culture + Values

Caring: We think deeply about what we do and how it affects lives
Empowering: We gain trust through action
Imaginative: We push the boundaries
Future‑focused: We’re in it for the long, long term
Be yourself: bring your whole self to work and balance personal responsibilities
Grow with us: active development program with opportunities on large projects
Be rewarded: generous remuneration, parental leave, flexible working, wellbeing and relationship support
Make an impact: invest in sustainability, social impact, Indigenous opportunity, and community support

Environment + Sustainability

A$1.5B funding

Sustainability-linked facility

Signed a sustainability‑linked bonding facility tied to KPIs including sustainable energy use and alternative fuels.

30% reduction

Portland cement use

Use of low-carbon concrete reduced Portland cement by 30%, saving 25,129 t CO₂‑e across projects.

100% GreenPower

Offices and tunnels

Rail Infrastructure Alliance offices powered entirely by GreenPower, and tunnels fuelled by biodiesel.

75% trained

Managers with mental health training

75% of managers completed Black Dog mental‑health training, targeting 95% completion.

Published a Climate Policy and developing a pathway to Net Zero emissions aligned with Paris 1.5 °C goal
Pilot and deploy renewable‑energy solutions on-site, including solar‑hybrid generators and solar‑fitted site caravans
Committed to reducing GHG emissions, energy consumption and water use via supply‑chain partnerships and best‑practice materials

Inclusion & Diversity

2022–2024

WGEA Employer of Choice

Recognised as a Workplace Gender Equality Agency Employer of Choice for Gender Equality over the years 2022–2024.

40/40/20

Gender Representation Target

Aim to achieve gender representation of 40% female, 40% male, and 20% non-binary across recruitment and development programs.

24.5%

Women in Workforce

Women account for 24.5% of the total workforce as of November 2023.

18 weeks

Paid Parental Leave

Provides 18 weeks of paid leave for primary carers and 3 weeks for secondary carers, including superannuation.

Inclusion Strategic Plan embedding inclusion, diversity and equity across daily work
Employee resource groups: Pride, Celebrate Women, GROW, Ability @ John Holland
Partnerships with Vets in Construction, Soldier On, CareerSeekers, ON TRACK for veterans, refugees, First Nations and youth inclusion

Articles

What we do – Our projects & specialisations

Contact

Privacy & Disclaimer

Role

Description

financial records

meeting coordination

diary management

travel arrangements

report preparation

stakeholder liaison

Manage the day-to-day activities of at least one General Manager in the Infrastructure business unit and provide ad hoc support to their team
Manage financial records such as expenses, invoices, and purchaser requisitions
Monitor and respond to communications on behalf of the General Manager
Coordinate all aspects of internal and client meetings, preparing agendas, typing minutes, and distributing to the relevant stakeholders
Communication with client representatives, external vendors, subcontractors, and community stakeholders as needed
Oversee and coordinate management diaries, which will include scheduling and calendar planning
Coordinate travel and accommodation arrangements.
Provide Administrative support, such as preparation of correspondence, presentations, marketing material and reports for current and potential customers

Requirements

highly organised

microsoft office

computer skills

communication

confidentiality

A highly organised individual who can prioritise multiple conflicting deliverables
Proficient computer skills and knowledge of relevant software such as Microsoft Office Suite
An excellent people person with well-developed communication skills
Able to thrive in a dynamic and busy environment
Able to treat sensitive information with a high level of confidentiality

Benefits

Career progression underpinned by our exciting pipeline of work means you'll have the opportunity to work on iconic projects that are shaping cities and communities.
Competitive remuneration with salary continuance, and salary sacrifice options.
Great leave benefits including 18 weeks paid parental leave with super and up to an extra 18 weeks of super paid on further periods of unpaid parental leave, multicultural leave exchange and two extra days to prioritise your wellbeing.
Flexible working that works for you as we know flexibility means different things to different people. Whether its flexi-hours, flexi-parenting, flexi-leave, flexi-shifts, flexi-work, we're committed to helping our people work flexibly.
Learning and development opportunities where you’ll have access to emerging talent programs, building your career through clear career pathways, plus technical and leadership training and development opportunities.

Training + Development

Information not given or found

Interview process

Information not given or found

Visa Sponsorship

Information not given or found

Security clearance

Information not given or found

Company

Overview

Founded 1949

Year Established

The company has been a cornerstone of infrastructure and property development since its establishment.

The company’s rich legacy includes major projects across transport, energy, water, and infrastructure sectors.
Recognized for delivering complex and large-scale projects in Australia and internationally.
Focus on collaboration and innovation to develop a strong reputation in the construction industry.
Notable projects include the Melbourne Metro Tunnel, Sydney's WestConnex, and large-scale renewable energy initiatives.
Combines expertise in civil engineering, building, and urban development to provide sustainable solutions.
A key player in the government infrastructure space, contributing significantly to public projects.

Culture + Values

Caring: We think deeply about what we do and how it affects lives
Empowering: We gain trust through action
Imaginative: We push the boundaries
Future‑focused: We’re in it for the long, long term
Be yourself: bring your whole self to work and balance personal responsibilities
Grow with us: active development program with opportunities on large projects
Be rewarded: generous remuneration, parental leave, flexible working, wellbeing and relationship support
Make an impact: invest in sustainability, social impact, Indigenous opportunity, and community support

Environment + Sustainability

A$1.5B funding

Sustainability-linked facility

Signed a sustainability‑linked bonding facility tied to KPIs including sustainable energy use and alternative fuels.

30% reduction

Portland cement use

Use of low-carbon concrete reduced Portland cement by 30%, saving 25,129 t CO₂‑e across projects.

100% GreenPower

Offices and tunnels

Rail Infrastructure Alliance offices powered entirely by GreenPower, and tunnels fuelled by biodiesel.

75% trained

Managers with mental health training

75% of managers completed Black Dog mental‑health training, targeting 95% completion.

Published a Climate Policy and developing a pathway to Net Zero emissions aligned with Paris 1.5 °C goal
Pilot and deploy renewable‑energy solutions on-site, including solar‑hybrid generators and solar‑fitted site caravans
Committed to reducing GHG emissions, energy consumption and water use via supply‑chain partnerships and best‑practice materials

Inclusion & Diversity

2022–2024

WGEA Employer of Choice

Recognised as a Workplace Gender Equality Agency Employer of Choice for Gender Equality over the years 2022–2024.

40/40/20

Gender Representation Target

Aim to achieve gender representation of 40% female, 40% male, and 20% non-binary across recruitment and development programs.

24.5%

Women in Workforce

Women account for 24.5% of the total workforce as of November 2023.

18 weeks

Paid Parental Leave

Provides 18 weeks of paid leave for primary carers and 3 weeks for secondary carers, including superannuation.

Inclusion Strategic Plan embedding inclusion, diversity and equity across daily work
Employee resource groups: Pride, Celebrate Women, GROW, Ability @ John Holland
Partnerships with Vets in Construction, Soldier On, CareerSeekers, ON TRACK for veterans, refugees, First Nations and youth inclusion

Articles

What we do – Our projects & specialisations

Contact

Privacy & Disclaimer