Billing Coordinator

Description

• Research any unbilled issues to ensure all invoices are billed promptly and accurately.
• Provide support for month and year-end close processes
• Maintain and update project folders with the appropriate documents.
• Work with the Accounting Generalist to reconcile variances in client payments.
• Provide assistance to the consultant accounts payable coordinator to help validate consultant invoices for accuracy and timeliness. Answer questions regarding consultant budgets and contractual limitations regarding consultant expense.
• Identify and communicate opportunities to improve the accuracy and timeliness of the billing cycle to the Billing Manager, Controller and CFO.
• Review client and consultant contracts to maintain project budgets and billing terms.
• Assist with AR client follow ups as needed and resolve AR discrepancies
• Assist project managers in questions relating to the financial health of projects including profit and cost analysis.
• Set up new projects in accordance with company policy. Research and validate information to make sure new projects are set up correctly.
• Facilitate in person and virtual meetings with PMs to ensure Accounting tasks are completed.
• Effectively communicate with Project Managers, Business Facilitators, and Principals regarding contract documents, change orders, additional services and other contract modifications, and approvals related to billing.
• Prepare year-end support of annual financial audit and any other regulatory audit as needed
• Generate and distribute reports and project analyses as requested by the Project Managers, Billing Manager, Accounting Manager, Controller or CFO.
• Act as the primary contact person for Project Manager (PM) accounting questions, providing training and support for accounting software as needed.
• Prepare draft and final invoice package for assigned billable projects, including all applicable backup, approved by the PM.

Requirements

• Excellent attention to detail
• Strong software proficiency with ability to adapt and learn new systems
• Strong written and verbal communication skills
• Proficiency with MS Office including Outlook and Excel
• Strong mathematical and analytical skills
• 3+ years of billing or related experience, in an AEC environment preferred
• Ability to organize and meet deadlines
• Deltek Vision and/or Vantagepoint experience is preferred

Benefits

Training + Development

Interview process

Visa Sponsorship

Security clearance