Description

The role provides high‑level administrative support to senior leadership, including complex schedule coordination across multiple time zones and prioritizing meetings based on business objectives. It also involves managing travel arrangements such as flights, accommodations, ground transportation, and detailed itineraries. Additionally, the position prepares executives for meetings by gathering relevant materials, briefing documents, and background information.

Communication management includes screening and prioritizing incoming communications, responding independently when appropriate, or routing urgent matters to executives. The incumbent drafts correspondence, presentations, and reports on behalf of executives and maintains professional relationships with key stakeholders, clients, and business partners.

Meeting and event coordination entails organizing board meetings, client presentations, and corporate events, covering venue selection, catering, technology setup, and materials preparation. The role also takes meeting minutes, distributes action items, and tracks follow‑up. Logistics for off‑site meetings and conferences are coordinated as well.

Administrative excellence is demonstrated by managing expense reports, invoicing, and budget tracking. The position maintains filing systems—both physical and digital—ensuring document security and easy retrieval, and handles confidential information with discretion and professionalism.

Project support includes assisting with special projects such as research, data compilation, and progress tracking, as well as coordinating cross‑departmental initiatives and following up on deliverables. The role supports executive decision‑making by preparing analytical summaries and options assessments, acting as a trusted liaison between executives and internal or external stakeholders while exercising independent judgment on routine matters.

• Coordinate complex, multi‑time‑zone schedules for senior leaders.
• Arrange travel, accommodations, and detailed itineraries.
• Prepare briefing materials and background documents for executive meetings.
• Screen, prioritize, and route incoming communications.
• Draft correspondence, presentations, and reports on behalf of executives.
• Maintain professional relationships with key stakeholders and partners.
• Organize board meetings, client presentations, and corporate events, handling venue, catering, and tech setup.
• Record meeting minutes, distribute action items, and track follow‑ups.
• Manage expense reports, invoicing, and budget tracking.
• Oversee physical and digital filing systems, ensuring security and easy retrieval.
• Support special projects through research, data compilation, and progress tracking.
• Act as a trusted liaison between executives and internal/external parties while handling confidential information.

Requirements

JLL empowers you to shape a brighter way. Our people at JLL and JLL Technologies are shaping the future of real estate for a better world by combining world‑class services, advisory, and technology for our clients. We are committed to hiring the best talent and empowering them to thrive, grow meaningful careers, and find a place where they belong. Whether you have deep experience in commercial real estate, skilled trades, technology, or are looking to apply relevant experience to a new industry, join our team as we help shape a brighter way forward.

At JLL, we harness the power of artificial intelligence (AI) to efficiently accelerate meaningful connections between candidates and opportunities. AI analyzes applications for relevant skills, experiences, and qualifications to generate insights about how each profile aligns with the role’s specific requirements.

Benefits

Current JLL employees are invited to apply through the Internal Career Site. JLL provides the opportunity, knowledge, and tools to own your success, valuing what makes each of us unique and helping people thrive, grow meaningful careers, and find a place where they belong.

Training + Development

Interview process

Visa Sponsorship

Security clearance